Finance Cashier

Job Description

Job Purpose

The Cashier is a key member of the finance team at capital level. The Cashier is part of the Cash, Control and Accounting unit within the Finance Department in Capital. Under the direct supervision of the Finance Manager – CCA unit, he/she is responsible of

•  controlling all procurement processes and documentation of the mission
• as well as witnessing the Tenders,
• the monthly accruals report CFU-DFU,

in addition to be the monthly cash request

Objectives

1. Ensure that payments are made efficiently and on a timely manner as per ACTED internal rules and processes in terms of compliance and validation
2. Ensure that the accounting books are correctly maintained and updated for a smooth monthly reporting
3. Ensure that the allocation and inputs of the cash books are correct and compliant
4. Ensure that monthly reconciliations are matching
5. Ensure that all documentation is properly scanned and archived as per ACTED standards

Duties & Responsibilities

1.      Cash Management

1. Ensure expats’ benefits & reimbursement are paid on a timely manner, and the supporting documents are in line with ACTED regulation in liaison with the HR
2. Proceed with the supplier’s payments in cash, insure the completeness of documentation
3. Proceed with the running costs advances and advances’ returns monitoring
4. Manage the utilities and communication
5. Monitor the cash balance as per the needs in respect to the cash policy and support in the monthly cash request preparation to HQ
6. Count and validate the cash across the cash book on a daily, weekly, and monthly basis before submitting it for approval to the Finance Officer for monthly closure; and report variances if any

2.      Accountancy Management and control

1. Register payments voucher once the payment is processed in the cashbook daily
2. Make sure that allocations are correct and matching the allocation table/Time Sheet
3. Make sure that all inputs in accountancy is in line with ACTED standards (accounting codes – harmonised description – third party codes, allocation, etc.)
4. Ensure that logistics and human resources procedures are respected
5. Prepare and record vouchers for any exchange/transfer currency in the concerned accountancy book.
6. Prepare and record vouchers for any cash transfers between accounting books and make sure they are matching through the necessary references

3.      Archiving Management

1. Make sure the vouchers’ numbers and dates are matching the accounting records and they are stamped PAID
2. Make sure all payment vouchers and supporting documents are compliant to ACTED procedures, scanned, and archived as per ACTED policy
3. Validate and Provide samples to the compliance when required for the auditors

1. Other Tasks:
2. Collect Time Sheets
3. Any other tasks assigned by the line manager

Key Performance Indicators

• Number of accurate & timely submission of cash books
• Number of timely matched cash count
• Number of archived scanned vouchers & missing
• Number of complete & timely providing samples to the compliance
• Feedback from compliance

Acted’s proposed monthly Salary: 717 JOD’s

Skills

• Bachelor’s degree in accounting or finance
• Good knowledge of Excel
• Previous experience in Finance
• Ability to communicate easily in Arabic and English
• Rigorous and detail orientated