Executive Secretary

Job Description

Responsibilities:

• Manage executive schedules, appointments, and travel arrangements.
• Prepare and organize meetings, conferences, and other company events.
• Take detailed meeting minutes and provide accurate records of discussions and decisions.
• Assist in the preparation of reports, presentations, and other business documents.
• Create and maintain databases and spreadsheets to support executive reporting.
• Maintain and update company records, including contracts, agreements, and confidential files.
• Coordinate and communicate with internal and external stakeholders on behalf of the executives.
• Handle and prioritize incoming calls, emails, and inquiries, ensuring appropriate follow-up.
• Prepare and review expense reports, invoices, and financial documents.
• Assist in the preparation and coordination of board meetings and shareholder meetings.
• Conduct research, gather information, and prepare reports as requested by the executives.
• Assist in the coordination and implementation of special projects and initiatives.
• Maintain a high level of confidentiality and professionalism in handling sensitive information.

Requirements:

• Proven experience as an Executive Secretary or similar role, preferably within the IT industry.
• Proficiency in English is essential, both spoken and written. Proficiency in Arabic is preferred.
• Hands-on experience with SAP is a must
• Excellent organizational and time management skills, with the ability to multitask and prioritize.
• Strong communication and interpersonal skills, with the ability to interact effectively at all levels.
• Attention to detail and accuracy in handling administrative tasks.
• Proficient in using office productivity tools (e.g., MS Office Suite).
• Ability to work independently and proactively, demonstrating a high level of initiative.
• Discretion and professionalism in dealing with confidential information.