Executive secretary

Job Description

Job Summary:

The Executive Secretary will provide high-level administrative support to the chairman.

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Chairman and other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for the chairman.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by the chairman.
• Performs other related duties as assigned.

Education and Experience:

• Bachelor’s degree in Business Administration or related field preferred.
• At least two years of related experience is required.

Skills

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent verbal and written English.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software and able to learn new or updated software.