Executive Secretary

Job Description

Position Title:             Executive Secretary

Employment Type:     Full Time

Salary:                        up to 12K AED all inclusive depending on experience and qualifications

Job Location:            Abu Dhabi, UAE

About the Client:

This role will directly report to the GM. One of Middle East’s leading copper rod producer, based in Abu Dhabi, setting standards of excellence in the market throughout the region.

Job Description:

• Maintain and organize the GM’s calendar, including scheduling meetings, appointments, incoming and outgoing communications on behalf of the GM, including emails, phone calls, and written correspondence. Draft and prepare responses, ensuring professionalism and accuracy.
• Arrange and coordinate meetings, both internal and external, by sending invites, booking venues, arranging necessary equipment, and preparing meeting materials. Take minutes and follow up on action items as required.
• Plan and coordinate travel arrangements for the GM, including booking flights, accommodations, transportation, and necessary documentation. Prepare itineraries and ensure smooth travel logistics.
• Assist in drafting, formatting, and proofreading various business documents such as reports, presentations, memos, and spreadsheets. Ensure documents are accurate, well-organized, and meet company standards.
• Support the GM in managing and coordinating various projects by tracking progress, following up on action items, and ensuring deadlines are met. 

Skills

Qualifications:

• Open to European/CIS nationals or Native English speakers
• Female, 35 years old and below
• At least 2 years of experience as a Personal Assistant / Executive Secretary for C-Level roles
• Must be experienced in fast paced working enviroments and demanding work schedules
• Must be interested to work in Abu Dhabi
• Candidates who can join immediately will be prioritized