Executive Secretary
Job Description
<p>Objective:</p><p>to enhance the overall efficiency of our business by ensuring the timely and efficient completion of all assigned administrative tasks and contribute to the smooth operation of our organization by providing invaluable support to our executives.</p><p>Job Description:</p><ul><li>To provide essential support to our officials and perform various administrative tasks.</li><li>To possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently.</li></ul><p> </p><p>Requirements:</p><ul><li>Bachelor’s degree in business administration or management, or any related field.</li><li>Proven experience as executive secretary or similar administrative role</li><li>Proficient in MS Office</li><li>In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry</li><li>Familiarity with basic research methods and reporting techniques</li><li>Excellent organizational and time-management skills</li><li>Outstanding communication and negotiation abilities</li><li>Integrity and confidentiality</li></ul><p> </p><p>Responsibilities:</p><ul><li>Maintaining the executive agenda and assisting in planning appointments, board meetings, conferences etc.</li><li>Attending meetings and keeping minutes.</li><li>Receiving and screening phone calls and redirecting them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Make travel arrangements for executives.</li><li>Handle confidential documents ensuring they remain secure.</li><li>Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible.</li><li>Conduct research and prepare presentations or reports as assigned.</li></ul><p> </p><p>Skills</p><ul><li>Excellent communication skills</li><li>A positive, confident, and determined approach</li><li>Resilience and the ability to cope with rejection.</li><li>A high degree of self-motivation and ambition</li><li>The skills to work both independently and as part of a team.</li><li>The ability to flourish in a competitive environment.</li></ul><p><br></p>
