Executive Assistant to Principal – Sunmarke School

Job Description

Job
Purpose:

The Executive Assistant will have a broad set of
responsibilities that range from supporting the Principal directly to
supporting the day-to-day operations of the larger School Leadership team. This
position requires exceptional organizational skills, attention to detail, and
the ability to multitask and prioritize tasks efficiently.

Main Accountabilities:

·To provide first-class executive support to the
Principal by executing all tasks and activities relating to the efficient
operation of the Principal’s office exercising confidentiality, tact, and
diplomacy

·Manage the Principal’s calendar, including scheduling and
coordinating meetings and school visits with the school leadership team & parents,

·Liaise between the Principal and other staff within the
organization, including the senior leadership team at the school & head office.

·Identify, prepare, and compile necessary materials to ensure the Principal
has the appropriate information for meetings, reports, presentations, and
special projects.

·Responsible for organizing and maintaining the Principal’s diary,
managing e-mail, school communications, distributing minutes, organizing school
events, and a range of further administrative responsibilities as required.

·Plan and coordinate meetings, receptions, luncheons, workshops,
travel/accommodation, etc.) for completing activities and/or delivering
services in accordance with the Principal’s job description.

·Serve as the administrative liaison to the various committees
within the school.

·Devising and maintaining office systems, including data management,
and filing

·Take notes at meetings or provide general assistance during presentations.

·Screening telephone calls, enquirers and requests, and handling
them when appropriate

·Dealing with incoming email, faxes and post, often corresponding on
behalf of the Principal.

·Meeting and greeting visitors at all levels of Seniority.

·Organizing and attending meetings and taking dictation and minutes

·Liaise with internal administration and marketing departments to
create and implement projects.

·Ensure necessary records and trackers are maintained that can
readily provide current, accurate and accessible information.

·Provide senior-level administrative support to the Principal
through the facilitation of communication on their behalf (follow-up with
letters, memos, reports, e-mail, and telephone calls)

·Act as liaison between the Principal and staff to ensure
appropriate coordination and follow-up on day-to-day issues

·Own and improve existing processes that support the School
Leadership team; and

·Support the Principal with various ad-hoc projects and other
administrative duties as needed.

Job Specification:

·A graduate in any discipline, preferably in Business Administration with
a minimum of 6 years of professional administrative experience working
effectively in a dynamic and cross-functional environment.

·Experience in a school or an education sector in the UAE is preferred
but not essential.

·An excellent communicator, both written and verbal, and have experience
building interpersonal relationships with diverse audiences.

·Possess a high degree of professionalism, tact, and integrity, as well
as a profound respect for the confidentiality of the documents and
communications involving the organization.

·Have strong organizational, problem-solving, and data-gathering skills
and can handle multiple shifting priorities.

·Meticulous with an attention to detail and accuracy in matters of
proofreading, document processing, and relaying messages.

·Can work both independently and as part of a team, exercising a strong
work ethic and dedication to completing work on a timely basis; and

·Flexible, resourceful, and adaptable to changing needs and demands, and
willing to work longer hours as circumstances require.

·Can work effectively and can manage and prioritize multiple projects and
tasks simultaneously.

·Good technical understanding and should be able to grasp, understand
& use various software & tools.

·Strong computer skills with demonstrated proficiency in Word, Excel,
PowerPoint etc.

·Sound judgment and ability to maintain confidentiality.

·Strong Project Management skills.

Candidates are invited to complete
our Online Application by visiting:http://forteseducation.com/Careers/Current-Openings

Please note that this is a local contract.