Executive Assistant cum HR

Job Description

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Job Title: Executive Assistant cum HR

Job Code: 201/001/129

Location: Dubai

Salary: Up to AED 11,000

Industry: Manufacturing

Job Responsibilities:

Executive Assistant

– Ensure the highest level of discretion in providing a comprehensive range of executive assistant support.

– The first point of contact for internal and external clients on the CEO’s activities and events, independently handling sensitive communication/information flow. Effectively manage calendar including scheduling appointments and meetings, and independently resolving conflicts.

– Organizing and managing the flow of work in and out of the CEO’s office. This includes the organization of daily correspondence (internal and external); management of information flow in and out of the CEO’s office; compiling and filing reports; follow-up on various items on the CEO’s behalf.

– Prepare draft emails and other correspondence for the CEO. Prepare key documents for signature, comments, decision, or action.

– Organize and prepare relevant briefings or background materials for meetings (e.g., biodata gathering, political and media updates).

– Create and or adapt presentations to be made by the CEO.

– Organizing/coordinating CEO’s travel, both domestically and internationally.

– Attending and organizing National Committee meetings; including coordinating agenda, drafting meeting minutes, and following up.

– Supervising/coordinating with administrative staff.

– Compile expense reports.

– Encourage and maintain a high level of teamwork and a positive and cohesive work environment.

– Organize weekly senior management meetings including agenda, minutes, and follow-up.

– Other administrative duties as needed.

Human Resources

– Administer health and welfare plans, including enrollments, changes, and terminations.

– Maintain human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.

– Orient new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.

– Document human resources actions by completing forms, reports, logs, and records.

– Assist with Companywide safety initiatives.

– Assist with the performance review and termination processes.

– Assist with the recruitment and interview processes.

– Schedule training and assist broker with scheduling yearly benefits open enrollment meetings.

– Work with the CEO and leadership to discuss additional specialized training needs for staff.

Job Requirements:

– Seven years of proven, effective support of Chief Executive Officer, C- Suite Executive, or Director level position.

– Bachelor’s degree in Administration or a related field.

– Advanced MS Word, Outlook, Excel, PowerPoint, and Internet research.

– Outstanding skills in organizing, prioritizing, scheduling, planning, and coordinating work.

– Essential problem-solving skills and initiative.

– A proven track record in managing confidentiality, proven personal ethics, and integrity.

– Proven ability to create and work in a team-oriented multi-cultural environment.

– Proven work experience as an HR Administrative Assistant or relevant role.

– Agility, positivity, and maturity.

– Good knowledge of UAE labor laws.

– Language: English (mandatory), Chinese (preferable).

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