Executive Assistant

Job Description

Job description:<br><br> <strong>Role Purpose</strong> <p> <br><br></p> <p>Provides for and facilitates the smooth operation of the office through keeping records, scheduling, handling inquiries, preparation of correspondence and other writing tasks as well as performing special assignments as required. This position functions in an area in which two things are of pertinent importance accuracy and confidentiality.<br><br></p> <p> <br><br></p> <strong>Job Accountabilities &amp; Activities</strong> <p> <br><br></p> <p><strong>Administrative <br></strong>- Perform administrative and secretarial duties and assist the executive.<br>- Prepare letters, a portion or all of which may be composed or compiled on the basis of personal knowledge of the subject matter.<br>- Handling / distributing  incoming /outgoing faxes / mails, and making sure that it reaches the proper hands<br>- Set up and maintain office files and keep correspondence and reports available for reference and efficient operations of the office.<br><br></p> <p><br><strong>Arrangement <br></strong>- Arrange meetings and conferences. Includes Preparation of conference room.<br>- Arrange for and schedule appointments for the executive, including interviewing callers and making proper referrals, prepare material and make arrangement for meeting as required.<br>- Make travel arrangements for the executive and other office staff attending trainings abroad (domestic and international). Includes booking of hotels and other means of transportation.<br><br></p> <p><br><strong>Reporting     <br></strong>- Performing basic research and preparing reports and recommendations. <br> <br><br></p> <strong>Education &amp; Certifications</strong> <p> <br><br></p> <p>Diploma Degree in Administration or Economics or English language / Diploma in Computer Application<br><br></p>