Executive Assistant

Business & Product Management

Saudi Arabia 🇸🇦

October 2, 2023

Full Time

Job Description

Executive Management Assistant responsibilities include: • Acting as the point of contact among executives, employees, clients and other external partners • Managing information flow in a timely and accurate manner • Managing executives’ calendars and set up meetings Job brief We are looking for an Executive management Assistant to perform a variety of administrative managment tasks and support our company’s senior manager. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Responsibilities • Act as the point of contact among executives, employees, clients and other external partners • Manage information flow in a timely and accurate manner • Manage managers’ calendar and set up meetings including travel and accommodation arrangements. • Candidates for this role need to showcase organizational excellence, as well as a professional attitude and great time management skills. • Should be able to juggle managers scheduling conflicts with grace and creativity. • Rack daily expenses and prepare weekly, monthly or quarterly reports • Format information for internal and external communication – memos, emails, presentations, reports including followups to oversee task assigned to others in the team are executed in time. • Take minutes during meetings and streamlining and implementing processes. • Screen and direct phone calls and distribute correspondence as well organize and maintain the report filing system. • You would be working closely with your manager in overseeing projects and anticipating business needs. • You would be focused more on task management and administrative duties. • Should be able to handle confidential information and needs to be an expert in managing complex schedules. • Have the ability to manage time, prioritize tasks, and juggle multiple responsibilities is essential. Requirements and skills • Should have min 2-5 years of experience in the similar profile. • Should be familiar with basic computer programs like Microsoft Excel, Microsoft Word, Zoom Cloud meetings, and calendar management tools . You of course aren’t supposed to be a programming expert, but you should definitely be familiar with clerical tools that the execs or people you’re supporting use on a daily basis. • Outstanding organizational and time management skills • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) • Excellent verbal and written communications skills • Discretion and confidentiality • High School degree • PA diploma or certification is a plus

Executive Assistant

Job Description

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