Executive Assistant

Job Description

<strong>Line of Service<br><br></strong>Internal Firm Services<br><br><strong>Industry/Sector<br><br></strong>Not Applicable<br><br><strong>Specialism<br><br></strong>IFS – Internal Firm Services – Other<br><br><strong>Management Level<br><br></strong>Associate<br><br><strong><u>Job Description &amp; Summary<br><br></u></strong>Financial<br><br>Adhere to budget<br><br>Customer<br><br>Diary management<br><br>Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately<br><br>Ensure Executive get to meetings on time with appropriate documentation<br><br>Act as backup in managing other Executives’ diaries when their Assistants are not available<br><br>Call management<br><br>Handle and screen calls for Executive<br><br>Take and pass messages to Executive in a timely manner<br><br>Monitor Executives’ email inboxes when they are out of the office or at meetings and take action as necessary<br><br>Assist other EAs during busy periods<br><br>Internal Process<br><br>Meetings<br><br>Pro-active planning for meetings and follow up actions (documents, papers needed…)<br><br>Organise local internal and external meetings, including organising catering, IT requirements etc<br><br>Meet and greet visitors<br><br>Partner and Executive general admin<br><br>Develop understanding of PwC standards and formats<br><br>Proofread and edit documents when required i.<br><br>e.<br><br>presentations, proposals, letters<br><br>General filing<br><br>Keeping Executive own contacts databases/business card storage up to date<br><br>Learning and Growth<br><br>Exercise confidentiality, discretion and personal sensitivity in all aspects of the role<br><br>Comply with PwC policies and procedures in all aspects of the role<br><br>Build network of strong working relationships both internally and externally<br><br>Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed<br><br><strong>Education </strong><em>(if blank, degree and/or field of study not specified)<br><br></em><strong><u>Degrees/Field Of Study Required<br><br></u></strong>Degrees/Field of Study preferred:<br><br><strong>Certifications </strong><em>(if blank, certifications not specified)<br><br></em><strong><u>Required Skills<br><br></u></strong><strong>Optional Skills<br><br></strong><strong>Desired Languages </strong><em>(If blank, desired languages not specified)<br><br></em><strong><u>Travel Requirements<br><br></u></strong><strong>Available for Work Visa Sponsorship?<br><br></strong><strong>Government Clearance Required?<br><br></strong><strong>Job Posting End Date</strong>