Document Controller ( Saudi Only)

IT & Network
Saudi Arabia 🇸🇦
October 2, 2023

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Job Description

Main responsibilities & deliverables

  • Company Vision: “We strive to be the premier engineering solutions partner, committed to delivering complex projects from vision to reality for a sustainable lifespan”
  • Deliver to the company values of “Safety”, “Integrity”, “Collaboration” and “Innovation”.
  • Company’s Policies: Following and enforcing the company’s policies and procedures.
  • Mange client and stakeholders’ expectations and ensure contract service delivery.
  • Perform work safely as per site procedures, industry best practice and in-line with Blue Book SNC standards
  • Comply with PTW, method statements, step back process and using appropriate PPE and risk management.
  • Managing time effectively for scheduled meetings and training.
  • Develop a forward plan for your work, ensuring it is coordinated effectively and efficiently.
  • Read and understand SOPS related to your work area and duties. Attend audit and review meetings and ensure that procedures are followed and providing input where changes are required.
  • KAPSARC SOP’s, holding of current revision, maintaining register collaboration with site quality department
  • Completed all necessary QHSE SOP & site training as directed and as appropriate to the role.
  • Maintain a secure area in which to store all electronic files, use Share Point & perform back up to media disk
  • Maintain full register of hard and soft copy engineering documentation, including but not limited to the following
    • Incident and technical reports
    • Commissioning and handover documentation
    • Operation and maintenance manuals
    • PPM records, Audit Inspections
    • All related engineering documentation
  • Update the Work Permit Database & Issued Work Permit No.
  • Weekly and monthly report, compiling inputs, report consolidation for management review.
  • Control & Issued Transmittal Nos. (for both External / Internal)
  • Manage Incident and Technical report coordination and on-time submission.
  • Issue new IR numbers on request, maintain register of all IR & TR reports, Chase up on approvals.
  • Immediately escalate to your line manager any non-conformance in documentation received.
  • Service reports: Organize and file for easy retrieval e.g., Lifts, Water Treatment, Gym, Roof Cleaning etc
  • PPM Service Sheets: Organize and file for easy retrieval all service provider PPM Job Sheets, Log sheets
  • Plant room logs: Manage, organize and file plant room logbooks. Issue replacement logbooks.
  • Site access requests (SAR). Submit access to site security for contractor access to site when requested.
  • Keep up to date Provide innovative solutions to improve the service operation.
  • Maintain good housekeeping practices within your area. Highlight and follow up any issues found
  • Provide adequate notice for annual leave. Prepare and review handover report with your manager
  • Provide basic cover for “CAD Coordinator” and Director’s “Administration Assistant” during absence

Other information (KPIs)

  • Highly motivated with a strong customer service focus
  • Attention to detail
  • Strong verbal and written communication skills, planning and organizing abilities.
  • Ability to work independently and in a close team
  • Can-do-attitude gets things done, flexibility.
  • Innovative and motivated to develop new ways of work to improve service delivered.
  • Driving license.

Qualifications

  • BSc Computer science, or Diploma with relevant experience

Language Skills

English: Written and Oral

Arabic :Written and Oral

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