Document Controller Lead (Saudi National) M/F

Job Description

<strong>Job title </strong><p><br></p>Document Controller Lead (Saudi National) M/F<p><br></p><strong> Contract type </strong><p><br></p>Permanent contract<p><br></p><strong>Job Description</strong><p><br></p><strong>Responsibility</strong><p><br><br></p><ul><li>Taking responsibility for all aspects of corporate and project document control and records management including establishing and implementing policies and procedures, managing document control operations and, planning for enhancements.</li><li>Establishing and maintaining an efficient &amp; systematic electronic document management system including workflows. </li><li>Leading in coordination functions, issues of the electronic document management systems with the service provider.</li><li>Developing written document control procedures to ensure system efficiency and updating the procedures as they evolve.</li><li>Taking responsibility for the proper delivery and filing of all documents (electronic and hardcopy) intended for the project and ensuring all enclosures (manuals, CDs, etc) are attached. </li><li>Managing and providing guidance and training for a large team of Document Controllers. </li><li>Liaising with different departments in arranging for training of personnel to ensure proper utilization of document control systems.</li><li>Providing periodic reports (users reports, log reports, status reports, etc) to the Project Controls Manager. </li><li>Taking the lead in corporate audits in relation to document controls. </li><li>Managing and providing guidance and training for a large team of Document Controllers.<br></li></ul><p><br></p><strong> Profile </strong><p><br><br></p><ul><li>Minimum of 12 years of experience in handling bigger projects Experience in working with Project Management Consultant</li><li>Prior experience with Aconex, Share Point, Primavera, ProjectWise or other document control software and MS Word and Excel.</li><li>Good in Document log and register management and Document status reporting.</li><li> Ability to manage a team of Document Controller.</li><li> Manage the distribution, Matrix.</li><li>Experience in Project initiation and closeout in terms of Document Management.</li><li>Able to Prepare the Document Control Plan, Procedure, Guidelines.</li><li>Able to review Contractors and Consultant Document Control Plan, Procedure, Guidelines.</li><li>Experience in providing Training to Jr. DCs, Project Team, Contractors &amp; Consultant.</li><li>Prior experience organizing, managing, and operating document control systems.</li><li>Ability to retrieve, organize and assemble documents to satisfy information needs of other project staff.</li><li>Excellent communication and organizational skills, both orally and written, including written reports and summaries, and presentations</li><li>Excellent, attention to detail, analytical skills, interpersonal skills, ability to multitask ,experience with vendor audits.</li><li>Flexible to relocate to any location in Saudi Arabia including Remote location.<br></li></ul>