Document Controller

Job Description

<strong><u>Job Description<br><br></u></strong>Parsons is looking for an amazingly talented <strong>Document Controller</strong> to join our team! In this role you will get to coordinate project document and records management services for all aspects of a project from start-up to closeout.<br><br><strong><u>What You’ll Be Doing<br></u></strong><ul><li>Provides technical guidance to lower-level staff assigned to the Document Control department. Prioritizes, assigns and monitors workload to ensure project deliverables meet schedule.</li><li>Resolves non-routine help desk issues and inquiries related to document controls (e.g., resolving access issues).</li><li>Provides on-demand request services to the PM, delivery order managers, functional group leads, and staff. Some examples: (1) providing labor forecast reports to delivery order managers on anticipated document control support requirements; (2) creating/formatting customized electronic libraries in SharePoint for collaboration and document management.</li><li>Identifies and coordinates document control resources to support program team members, and serves as a liaison to client counterparts.</li><li>Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups.</li><li>Maintains SharePoint libraries and the document control website. This includes the daily purging and archiving of process mail and help desk traffic from mailboxes.</li><li>Performs qualify checks by sampling processed incoming traffic and help desk inquiries for accuracy and adherence to procedures, etc.</li><li>Provides document control orientation briefing and materials to new hires.</li><li>Provides training and guidance to document control staff and program team members on use of software tools and resources. Conducts informal lunch-time training sessions on use of the program’s forms and templates.</li><li>Establishes document control responsibilities for delivery order start-up, close-out, and prime contract close-out.</li><li>Performs other responsibilities associated with this position as may be appropriate.<br><br></li></ul><strong><u>What Desired Skills You’ll Bring<br></u></strong><ul><li>Diploma in any related disciple</li><li>Minimum 5+ years of related work experience in a similar position</li><li>Proficiency in Aconex is a must.</li><li>Excellent written and oral communication skills, and a thorough knowledge of industry practices and company policies and procedures are required. <br><br></li></ul><strong><u>Minimum Clearance Required To Start<br><br></u></strong>Not Applicable/None<br><br>Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.