Document Controller
Job Description
• Preparation of structure of project management documentation and reporting, its necessary procedure, underlying systems and descriptions
• Definition and implementation of a consistent applicable standard in project documentation for various programs , considering the interfaces to third parties and the requirements of the programs and projects
• Recommendation and consulting in implementation of project management software tools in the field of documentation
• Design, monitors, updates and maintains tracking matrix, documents registry for incoming, outgoing, emails receives, transmittals and requests for information.
• Training and support of employees on various aspects of documentation.
• Coordinating with the technical documentation and systems for data input, internal expediting and generation of reports in accordance with the project requirements.
• Logical categorization and indexing of the documents to ensure easy retrieval
• Recording, expediting, reviewing and processing the documentation whilst maintaining a functional client service relationship both internally and externally.
• Preparing and issuing transmittals and maintain document control registers and maintaining the archive project documentation, including electronic and hard copies.
• Maintaining the master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.
• Performing the digital conversion of the drawings on a project by computer scanning and distribute to the proper custodian
• Classification of documents for long term or short term archiving and disposal according to policy including digitization of important documents
• Initiate action in line with policy to get approval for periodical disposal of documents
• Following-up responses and actions.
Skills
• Expertise in discharging all responsibilities as Custodian of Project / Organizational Documents with proven abilities in File Management.
• Proficient with Electronic Documents Control Systems like Aconex
• Ability to utilize multiple word-processing and database applications including MS Office applications Word, Excel, power point, Access, Adobe Acrobat Professional and Site Handler.
• Basic knowledge in Auto CAD (x-ref & plotting)
• Excellent command of English (able to conduct business fluently, spoken and written
• Open to taking on new challenges, establishing structures and actively shaping events
• High level of intercultural ability, communication skills and empathy
• Team player mentality and flexibility
• Excellent self-organization, high level of motivation and ability to work under pressure
• Ability to work on own initiative and work under pressure
• Self-assertive and persuasive
• Good attention to details
