Department Coordinator

Job Description

Responsibilities:

• Coordinate daily department activities to achieve established goals.
• Maintain department calendar and ensure to meet deadlines.
• Prepare meeting agenda, schedule department meetings and distribute minutes.
• Coordinate and organize department related special events.
• Assist in budget preparation and expense management activities.
• Assist team in scheduling conference calls and making travel arrangements.
• To work on agreements with Legal & Finance through CMS
• Work closely with legal on agreements
• Work closely with finance on payments and invoices
• Collect and review talents CV’s that were submitted to the website
• Create and update talents data on portfolio pad
• Maintain all department information confidential and secure.
• Respond to work requests from department staffs in timely and accurate manner.
• Assist team in preparing and maintaining meeting materials, business presentations and other department files.
• Provide general administrative and clerical support.
• Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.
• Maintain positive working relationships with department staffs and customers.

Requirements:

• Minimum of 2 years of professional experience in industry
• Excellent communication and leadership skills
• Positive, team-oriented work approach and work ethics
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Great customer service and interpersonal skills.
• Friendly, service-oriented personality.
• Keen attention to detail.
• Problem-solving and basic troubleshooting skills.
• Fluent in English and Arabic.