Coordinator Accounting – tMart

Job Description

<strong>We’re looking for an Accounts Coordinator to join the team and focus on growing our own Grocery Store “tMart”, which is the region’s first cloud store concept offering 30-minutedelivery of groceries at hypermarket prices. The service has expanded rapidly across Kuwait, UAE, Qatar, Jordan, Bahrain, Egypt, Oman and Iraq!</strong><p><br></p><strong>What’s On Your Plate?</strong><p><br></p><ul><li>Ensure all invoices received are duly signed and stamped by the receiving store stamp and</li></ul><p><br></p>store manager / supervisor with the correct date.<p><br></p><ul><li>Recheck and confirm that invoices received are taxable in all (VAT) countries and notify</li></ul><p><br></p>Op’s/suppliers with missing data on the invoice.<p><br></p><ul><li>Ensure documents completeness with each received PO, (PO, GRN, Invoice), and DN’s CN’s</li></ul><p><br></p>where applicable.<p><br></p><ul><li>Review GRN’s and make sure branch details, supplier details and PO details are matching.</li><li>Match system reports (PO received/Invoices) and make sure all invoices are physically received,</li></ul><p><br></p>notify, and follow up with Op’s on missing invoices Start the invoice matching process either<p><br></p><strong><u>Manually Or Through Any Customized System</u></strong><p><br></p><ul><li>Compare system reported invoices vs. the physical received invoice at total level.</li><li>Invoices with differences that exceed a certain threshold to be investigated further line by line:</li><li>Review any quantity with differences with store managers.</li><li>Review any cost variances with the commercial team.</li><li>Generate daily Inventory / Invoices report and provide an accounting team to upload to the</li></ul><p><br></p>accounting system.<p><br></p><ul><li>Generate daily status report highlighting all received orders/Invoices status and follow up on</li></ul><p><br></p>orders received but invoices not matched.<p><br></p><ul><li>Follow up on re-routed invoices with the commercial team.</li></ul><p><br></p><strong>What Did We Order?</strong><p><br></p><ul><li>Ideally you have a background within Invoice Matching and keen to grow into new areas of a</li></ul><p><br></p>business.<p><br></p><ul><li>You are very detail-oriented, structured and know how to prioritize — you consider yourself</li></ul><p><br></p>as someone who delivers solutions and not bottlenecks to be solved.<p><br></p><ul><li>You are able to interact with senior-level executives and can manage the expectations of</li></ul><p><br></p>multiple stakeholders.<p><br></p><ul><li>You are someone energized by the unknown and look forward to learning each day on the job.</li><li>You have excellent analytical and communication skills, and always like to be hands-on with</li></ul><p><br></p>several tools.<p><br></p><ul><li>Language skills: Fluent English and Arabic would be highly advantageous.</li></ul>