Conference Producer – Cityscape

IT & Network
Saudi Arabia 🇸🇦
October 2, 2023

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Job Description

Company Description

Headquartered in Riyadh, Tahaluf brings together strategically important commercial communities from the Kingdom of Saudi Arabia, the wider Gulf region and from around the world through a portfolio of world-class exhibitions and digital platforms. Following the successful launches of award-winning tech events LEAP and Black Hat, Tahaluf will bring iconic Informa brands to the Kingdom of Saudi Arabia including Cityscape, CPHI and Cosmoprof serving the global real estate, pharmaceutical and beauty industries respectively, in 2023 and 2024. 

Be part of a dynamic and growing Conference Production team in a fast-paced, start-up environment, backed by Informa – the world’s leading events company.

Cityscape Global

Cityscape Global comes to Saudi Arabia for the first time this year, in partnership with the Saudi Ministry of Municipal, Rural Affairs and Housing (MOMRAH), to launch the most ambitious global real estate event the world has ever seen.

Cityscape Global is where homebuyers, government housing departments, investors, architects, occupiers, developers and service providers come together to share insights, expertise and new ideas – and featuring a speaker line up of real-estate industry pioneers.

Job Description

Conference Producer

The team is looking for a Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry. The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event.

Key Responsibilities

Conference Production

  • Produce high level industry relevant conference programmes.
  • Liaise with key professionals/institutions and companies in the production of conference programmes.
  • Engage with recommended speakers and confirm their attendance.
  • Ensure the speaker database is updated in order to provide current and accurate speaker lists and files for event management to follow up.
  • Prepare and communicate creative brief documents to the Marketing team.
  • Prepare and lead telesales briefs and set follow up meetings to track progress.
  • Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines.
  • Assist in the provision of leads to the sponsorship team and attend sales meetings as appropriate.
  • Mentor other conference producers within the team.
  • Conduct a post-show analysis of the event including job title analysis

Market Research and Industry Networks

  • Effectively research topics with relevant industry professionals and the target market.
  • Develop new conference ideas and programme content through meetings and tele-research with key experts.
  • Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event.
  • Identify key opinion leaders/institutions and companies within related to the event.
  • Maintain existing and build new relationships develop a conference with topics and speakers.
  • Be able to provide a list of hospitals that are leaders in specialist areas relating to the event.
  • Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc.

Speaker & Delegate Liaison

  • Liaise and network with speakers, exhibitors and delegates on-site, in order to maintain customer service standards, resolve queries and gain feedback, targeting a minimum of 10 meetings per event day.
  • Assist with onsite duties as required for the duration of the event, which may require longer working hours

Qualifications

Minimum Education Level

  • Educated to degree level or equivalent

Background Knowledge, Skills & Experience

Essential

  • Minimum two years’ experience in conference production.
  • Speaks and writes clearly and fluently in English to both individuals and groups.
  • Computer literate and proficient in the use of Microsoft Word and Excel.
  • Commercial awareness.
  • Research based role.
  • Copywriting skills.
  • Brand and market awareness.

Desirable

  • Arabic Speaking.
  • Scientific background.
  • Related industry/event knowledge.
  • Conference production role.

Additional Information

Qualifications

  • Minimum of 3 years’ experience as a Sales Manager
  • Bachelor’s Degree or equivalent experience

Essential: Significant & successful experience in a sales roles, Commercial Awareness, Strong interpersonal skills, Strong communicator. Numerate with strong Attention detail and ability to manage a sales team.

Desirable: Awareness of exhibition production, Tele-sales, media sales, or exhibition background

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