Cluster Accounts Payable

Job Description

Cluster Accounts Payable
We are looking for an Account Payable with a demonstrated hospitality experience.

What’s in it for you?

– Employee benefit card offering discounted rates in Accor worldwide
– Learning programs through our Academies
– Opportunity to develop your talent and grow within your property and across the world!
– Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21.

What you will be doing:

– Compares and controls suppliers’ invoices credit notes with all documents related to the purchase (Purchase Order/Request, delivery notes and receiving reports).
– Ensures that the purchases were authorized and that all documents are approved signed by the concerned officers.
– Ensures that the receiving procedures for suppliers were followed and invoices for services rendered are signed by the department head concerned and duly approved by the management.
– Controls the arithmetic accuracy of all invoices other taxes percentages.
– Is in charge of checking the numerical sequence of the receiving reports.
– Checks that the correct accounts allocation of the different expenses are indicated in each invoice.
– Prepares the payment of suppliers’ invoices according to credit terms and presents it to the Controller for signature.
– Reconciles on going the statements from supplies against invoices and solves all discrepancies by contacting the supplier and the concerned departments of the hotel
– Files the invoices to be paid in order to facilitate the research of documents.
– At month end verifies with the cost control that the total purchases of goods (food, beverages and tailors with the invoices amounts entered and posted in the subsidiary ledger, any discrepancy has to resolved before the closing of the month.
– Controls Verifies and accounts for the general cashier’s petty cash reimbursements ensuring that all documents are properly filled and approved.
– Performs price comparisons regularly and advices his/her supervisor immediately if big discrepancies arise.
– Prepares all necessary documents for payment of VAT ensuring that the tax legislation is being properly followed.
– Reviews month end subsidiary ledger’s trial balance of suppliers and make corrections as required after
– Ensures that it balances with the General Ledger.
– Reviews with the cost controller, purchasing department all open purchase orders at month end.
– Maintains the necessary EDP backups at least in a monthly basis.
– Investigates all invoices received without purchase order and notifies his/her supervisor the findings for further action.
– Performs any other duties as required.