CEO Assistant

Job Description

Job Summary

Our client is responsible to manage international business through searching for new market opportunities where it can expand the volume of the business
 

Job Description:

• Schedule meetings and appointments.

• Organize the office layout and order stationery and equipment.

• Maintain the office condition and arrange necessary repairs.

• Partner with HR to update and maintain office policies as necessary.

• Organize office operations and procedures.

• Coordinate with IT department on all office equipment.

• Ensure that all items are invoiced and paid on time.

• Manage contract and price negotiations with office vendors, service providers and office lease.

• Provide general support to visitors.

• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).

• Liaise with facility management vendors, including cleaning, catering and security services.

• Plan in-house or off-site activities, like parties, celebrations and conferences.

Job Requirements:

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.

• Knowledge of Office Administrator responsibilities, systems and procedures.

• Proficiency in MS Office (MS Excel and MS Outlook, in particular).

• Excellent at English Language.

• Arabic Language is a plus. 

• Hands on experience with office machines (e.g.  printers).

• Excellent time management skills and ability to multi-task and prioritize work.

• Attention to detail and problem solving skills.

• Strong organizational and planning skills in a fast-paced environment.