Business Planning Engineer

Job Description

JOB PURPOSE :

Coordinate the development of BU divisions 5 years Business Plans, budgets and monitor expenditure, also the development of L2 and L3 performance scorecards. Establish processes and procedures for monitoring performance indicators and milestones and drive process improvement initiatives. Actively participate in the development of strategic direction of the divisions under Umm Lulu/ SARB/ Satah & Umm Al Dalkh Business Units (USSU) and assists in the collection, review and analysis of various services with a view to identifying opportunities for optimization and integration. The duties also include benchmarking and measurement of BU support & performance. Assist in the development and monitoring Concession Holders data for various committees. Develops, monitors and updates the KPIs, Strategic Milestones, Business Risk, Budget, Long term planning and supporting Management by coordinating and developing required Business Reports, Presentations Plans and maintaining actions status.

KEY ACCOUNTABILITIES:

Job Specific Accountabilities
– Ensure full support is provided for the development, support and monitoring policies, procedures & strategies in line with rules, regulations and Concession Holders’ directives. Provide relevant support to relevant teams, to achieve better results.
– Work towards integration of certain approaches and processes, for better synergy and optimization.
– Coordinate, monitor and control the development of performance scorecards ensuring close tracking of KPIs and Milestones and report any potential deviation that might impact the achievement of KPIs and Milestones.
– Follows and report progress/ achievements on monthly, quarterly basis by generating report updates.
– Responsible to conduct the monthly tracking and Quarterly Performance reviews for USSU BU.
– Supervise, Coordinate and publish on monthly basis Business reports to relevant recipients and highlight the potential areas of concerns.
– Develop, monitor and track the Asset and Concession corporate targets/plans for Business Risk Management, Business Planning, budget control, etc.
– Conduct regular meeting, workshops with focal points and stakeholders to coordinate review and update the risk register and mitigation actions.
– Generate management reports for Risk register, Shareholders audit and HSE reports.
– Track and monitor the progression, implementation and closure of all relevant actions assigned to Divisions under the umbrella of Umm Lulu/ SARB/ Satah & Umm Al Dalkh Business Units (USSU) emerged from any venue such as Concession Holders Meetings, Workshops, Audits (Internal & External), Incidents’ Investigations & Lesson learnt sessions, HSE/Business Site Visits, etc. and Issue the necessary frequent constant / adhoc reports to relevant recipients/stakeholders.
– Follow up the closure of audit actions as per ADNOC guidelines with all stakeholders (Assets, Corporate Assurance Division, and Internal Audit) for further monitoring and reporting.
– Prepare the Monthly Reporting to Corporate Performance Team for KPI status / score and ensure updating Corporate Performance Dashboards when required.
– Organize quarterly internal KPI validation with all Assets
– Coordinate with all stakeholders to implement the action plan and progression on validation audit findings.
– Facilitate unification / clarifications on guidelines, calculation and reporting on KPI among Assets
– Coordinate with all stakeholders for any delays or low compliance for justification / recovery plan / deferment to avoid / minimize impact on Level-1 KPI.
– Advise the Business Planning Team Leader and / or Manager Operations Planning & Support and relevant internal and external stakeholders on all abnormal and critical situations and provide the necessary recommendation and support to mitigate such situations.
– Identify opportunities for continuous improvement of systems, processes and practices while taking into account international Leading practices in the Oil & Gas Spectrum, improvement of business processes and productivity improvement.
– Conducting lesson learned sessions upon completion of major inspections / incident investigation.
– Coordinate with corporate BRM for the tracking and monitoring of Business risks and ensure closure on time.
– Designated to be the focal point for BCP (Business Continuity Plan) to coordinate and provide details to the consultant in terms of their requirement.
– Liaise regularly with Finance Division (FD) for any clarification regarding financial cost expenses and communicate same to respective teams and generate monthly budget performance reports. Ensure AFE (Authorizations for Expenditure) generation for unbudgeted elements are coordinated with FD.
– Prepare & format all presentations’ requirements for the Umm Lulu/ SARB/ Satah & Umm Al Dalkh Business Units (USSU) business needs.
– Develops updates and monitors budget preparation exercise for CAPEX & OPEX (including Normal Operating Budget).
– Analyse Technical & Financial data in USSU Business Plan to ensure the potential schemes/ long terms plans are included as planned and reflect proper phasing.
– Monitors progress of schemes and developed periodic cost control reports of budget performance, highlighting areas of variance and recommending remedial actions.
– Contributes actively to the company 5 Year Business Plan, through collecting and compiling feedback from relevant stakeholders for inclusion in 5YBP.
– Conducts analysis to align operating cost and business plan Capital schemes budget with finance forecast budget. Coordinate inputs to prepare and issue USSU divisions’ performance contract review reports.
– Ensure that the payment of invoices is done in timely manner without any delay by relevant Contract Admins within Umm Lulu/ SARB/ Satah & Umm Al Dalkh Business Units (USSU).

Generic Accountabilities Supervision
– Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
– Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.
Budgets
– Provide input for preparation of the Section / Department budgets and assist in the implementation of the approved Budget and work plans to deliver Section objectives.
– Investigate and highlight any significant variances to support effective performance and cost control Policies, Systems, Processes & Procedures
– Implement approved Section / Department policies, processes, systems, standards and procedures in order to support execution of the Section’s / Department work programs in line with Company and International standards. Performance Management
– Contribute to the achievement of the approved Performance Objectives for the Section / Department in line with the Company Performance framework. Innovation and Continuous Improvement
– Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
– Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the function. Health, Safety, Environment (HSE) and Sustainability
– Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.
Reports
Provide inputs to prepare Section MIS and progress reports for Company Management.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal
– Daily, weekly, monthly reporting/ coordination with Business Planning Team Leader about ongoing activities. Frequent contacts with USSU divisions VPs, Line Managers, Team Leaders and focal points to discuss plans and ensure prompt follow up.
– Regular coordination with USSU Head Office teams and UL/SARB/Satah/UA fields, to consolidate necessary financial, technical information, KPI’s status, documentation and monthly report updates.

External
– CH’s
– Contractors and Services providers.
– ADNOC Group Companies.