Administrator
Job Description
<strong>The opportunity</strong><p><br></p><strong>Project: </strong>We are hiring an ambitious and forward-thinking candidate to join our established and growing team in UAE.<p><br></p>The role is working within our core team, based in Abu Dhabi supporting the Mace portfolio of projects in the emirate.<p><br></p>Experience working in the United Arab Emirates is essential for client approval.<p><br></p><strong><u>Your Responsibilities Will Include</u></strong><p><br></p><ul><li>Improving the use of Microsoft Office advanced tools in project templates and reports. </li><li>Preparing, formatting, and consolidating workflows, procedures, templates, and presentations using appropriate software as requested. </li><li>Ensuring all documents are in line with Mace Way. </li><li>Collecting data as requested. </li><li>Ensuring Mace Way templates can be found on SharePoint at this location. </li><li>Planning and coordinating administrative procedures and systems and finding ways to streamline processes within the commercial department to drive continuous improvement. </li><li>Managing diaries on behalf of senior-level individuals within the commercial department. </li><li>Managing schedules and deadlines. </li><li>Arranging meetings and taking minutes. </li><li>Ensuring operations adhere to policies and regulations. </li><li>Keeping abreast of all organizational changes and business developments. </li><li>Performing quality management on documents issued by the commercial department. </li><li>Preparing and collating regular reports. </li><li>Reconciling weekly time records for invoicing purposes. </li><li>Assisting with the preparation of invoices and following up with the client for the payment of submitted invoices. </li><li>Preparing and modifying documents including correspondence, reports, and emails. </li><li>Working with document control to ensure that electronic document control is maintained and that actions are closed in a timely manner. </li></ul><p><br></p><strong><u>About You</u></strong><p><br></p>You have BSc/BA in business administration, accountancy, or a related field, you are proficient in the use of MS Office applications, and you have attention to detail.<p><br></p>You are digitally savvy, can build lasting client relationships, and be part of a strong, motivated team. You will have a construction or project management background and be hungry to grow your career and enjoy the opportunities Mace have to offer. <p><br></p>Apply now for a confidential discussion.<p><br></p>
