Job Description
Responsibilities:
• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
• Perform PRO responsibilities with DMCC (license renewal, visa renewals, new visas, visa cancellations, etc.)
• Day-to-day office management and coordination (co-ordinate maintenance requirements and office cleaning, lease renewals) vendor accounts administration (DU, etc.)
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Develop and maintain a filing system
• File and update contact information of employees, customers, suppliers and external partners
• Document expenses and hand in reports
• Make travel and accommodation arrangements
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Coordinate with building management company regarding work and delivery permits.
• Performs additional duties as assigned by Executive Director
Working hours
8:30am to 5:00pm Monday-Friday
8:30am to 1:00pm Saturday
Sundays off
Skills
Qualifications:
- Great Personal Presentation
- Microsoft Office literate – Especially Excel and Word
- Excellent Communication Skills
- Organizational skills
- Very good language skills (fluent in English, Russian speakers will be prioritised)
- Eye for detail