Administrative Secretary

Job Description

<p>Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.</p><p><br></p><p>Responsibilities</p><ul><li>prepare and manage correspondence, reports and documents</li><li>organize and coordinate meetings, conferences, travel arrangements</li><li>take,type and distribute minutes of meetings</li><li>implement and maintain office systems</li><li>maintain schedules and calendars</li><li>arrange and confirm appointments</li><li>organize internal and external events</li><li>handle incoming emails, mail and other material</li><li>set up and maintain document management systems</li><li>set up work procedures</li><li>collate information</li><li>maintain databases</li><li>communicate verbally and in writing to answer inquiries and provide information</li><li>liaison with internal and external contacts</li><li>coordinate the flow of information both internally and externally</li><li>operate office equipment</li><li>manage office supplies</li></ul><p><br></p><p>Qualifications</p><ul><li>knowledge and experience of Microsoft Office applications including spreadsheets and database management</li><li>knowledge of administrative and clerical procedures</li><li>knowledge of business principles</li><li>proficient in spelling, punctuation, grammar and other English language skills</li><li>proven experience of producing correspondence and documents</li><li>proven experience in information and communication management</li><li>required typing speed</li><li>knowledge in HR procedures</li></ul><p><br></p><p>Key Competencies</p><ul><li>verbal and written communication skills</li><li>attention to detail</li><li>confidentiality</li><li>planning and organizing</li><li>time management</li><li>interpersonal skills</li><li>customer-service orientation</li><li>initiative</li><li>reliability</li><li>stress tolerance</li></ul>