Administrative Assistant

Job Description

<p><strong>What You Will Do</strong></p><p>· Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials</p><p>· Pull reports and information from Ecolab systems</p><p>· Calendar management across time zones</p><p>· Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices</p><p>· Coordinate domestic and international travel arrangements including processing of visas for international travel</p><p>· Provide support with HR related items including hiring, on-boarding, promotions &amp; transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.</p><p>· Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders</p><p>· Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly</p><p>· Exercise judgment and make decisions to promote smooth workflow and prioritization</p><p>· Ensure that internal and external client demands are met</p><p>· Create, organize and manage various SharePoint sites and shared drives</p><p><strong>Minimum Qualifications</strong></p><p>· High School Diploma or equivalent</p><p>· Intermediate proficiency in MS Office (Outlook, Excel, PPT)</p><p>· Immigration sponsorship is not available for this position</p><p><strong>Preferred Qualifications</strong></p><p>· Bachelor’s degree</p><p>· 1 year of administrative experience</p><p>· Ability to successfully manage multiple, competing priorities to meet deadlines</p><p>· Excellent verbal and written communication skills, with a strong customer service focus</p><p>· Organizational skills and attention to detail</p><p>· Ability to anticipate needs, be resourceful, and use sound judgment and tact</p><p>· Critical thinking, analytical, and problem solving skills</p><p>· Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff</p><p>· Ability to work independently, as well as collaborate in a team environment</p><p>· Reliability, flexibility and approachability</p><p>· Process oriented, adaptable, reliable, flexible and approachable</p>