Administrative Assistant

Job Description

51,000 people. 49 countries. Over 120 office locations.

We’re not just engineers. We’re a global team of data scientists, consultants, construction workers and innovators all working to create a better tomorrow. Every day, we help customers in energy, chemicals and resources get one step closer to solving our planet’s toughest issues. Climate change. The energy transition. Digital transformation. And how we can deliver a more sustainable world.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success.

Job Title: Administrative Assistant

Job Type: Full-time

Business Unit: Advisian

Position reports to: Country Manager – Environment & Society

Job Description:

Document Management
– Prepare and distribute correspondence and program documentation.
– Receipt and distribute group documentation.
– Set up and maintain group files.
Administration support
– Prepare expense reports and purchase orders.
– Arrange meetings, including organizing equipment requirements, ordering of food and beverages.
– Support the administration teams of other customer sector groups.

Correspondence
– Secretarial/administrative support.
– Typing of correspondence for internal and external clients.
– Typing of memos, letters, faxes and proposals.
Quality Assurance
– Quality Assurance – Responsible for working within the provisions and guidelines of the Quality Assurance system relevant to the Procurement group.
– Safety – Responsible for personal safety safe working practices for the BU, etc. Understand and follow OH&S procedures.

Capabilities:
– Business correspondence and documents are prepared and distributed in accordance with organisational guidelines and within required timelines.
– Registers, databases and files are maintained with accurate and timely information in accordance with organisational requirements.
– Administrative support is provided to the department and other departments/areas in an effective and timely manner.
– Demonstrated understanding of all company policies and procedures applicable to current role.
– Use of effective interpersonal style to establish good interpersonal relationships by helping people feel valued, appreciated, and included in discussions.
– Clear communication that follows a logical sequence, stresses the major points and seeks input from the audience.
– Able to attend to messages from others, correctly interpreting the message and responding appropriately.
– Take prompt action to accomplish objectives and implement new ideas or potential solutions independently.
– Manage time and resources to ensure work is completed efficiently, through prioritisation of tasks and scheduling of activities.
– Use of time effectively to prevent irrelevant issues or distractions from interfering with work completion.
– Set high standards of performance, assume responsibility and accountability for successfully completing high quality tasks.
– Attention to detail and responsibility for outcomes.