Administrative Assistant

Job Description

The American University of Bahrain (AUBH) is looking for an Administrative Assistant to provide overall administrative support to the VP of Enrollment Management & Global Affairs, assisting in daily office needs and managing the general administrative activities to ensure efficient operations of the department.

Duties and Responsibilities include:

Administrative Duties

• Manage VP’s calendar by organizing meetings and appointments.
• Correspond and communicate effectively with internal and external constituencies.
• Assist with travel arrangements of office staff.
• Coordination and communication across departments (e.g Marketing, HR, Finance and Academic departments and Program Leads).
• Assist in the preparation of regular reports (to be presented at Department meeting, University Council, Board meetings and others).
• Provide accurate information through email or phone to local and global communities with effective communication.
• Conduct research and develop proposals for ongoing and new projects for implementation.
• Assist with reviewing presentations, letters, and emails for accuracy and effectiveness.
• Maintain up-to-date employee absenteeism and vacation reports.
• Work with the finance department in initiating purchase requests as necessary.

Enrollment Duties

• Support in coordinating enrollment-led events and roadshows.
• Analyze effectiveness of the process and progress of all leads through the University’s CRM platform, in addition to sharing daily reports and top lines.
• Coordinate all recruitment-led events and activities such as roadshows, corporate events, open houses, school fairs, etc. in addition to representing the University at those events both on a local and international level (frequent trips to KSA and will be included + other countries).
• Assist in any other capacity as when required.
• Willing to work flexible hours when needed (some evenings and some weekends).