Administrative Assistant

Job Description

The American University of Bahrain (AUBH) is looking for an Administrative Assistant to provide overall administrative support to the VP of Enrollment Management &amp; Global Affairs, assisting in daily office needs and managing the general administrative activities to ensure efficient operations of the department.<br><br><strong>Duties and Responsibilities include:<br><br></strong><strong>Administrative Duties<br></strong><ul><li>Manage VP’s calendar by organizing meetings and appointments.</li><li>Correspond and communicate effectively with internal and external constituencies.</li><li>Assist with travel arrangements of office staff.</li><li>Coordination and communication across departments (e.g Marketing, HR, Finance and Academic departments and Program Leads).</li><li>Assist in the preparation of regular reports (to be presented at Department meeting, University Council, Board meetings and others).</li><li>Provide accurate information through email or phone to local and global communities with effective communication.</li><li>Conduct research and develop proposals for ongoing and new projects for implementation.</li><li>Assist with reviewing presentations, letters, and emails for accuracy and effectiveness.</li><li>Maintain up-to-date employee absenteeism and vacation reports.</li><li>Work with the finance department in initiating purchase requests as necessary.<br><br></li></ul><strong>Enrollment Duties <br></strong><ul><li>Support in coordinating enrollment-led events and roadshows.</li><li>Analyze effectiveness of the process and progress of all leads through the University’s CRM platform, in addition to sharing daily reports and top lines.</li><li>Coordinate all recruitment-led events and activities such as roadshows, corporate events, open houses, school fairs, etc. in addition to representing the University at those events both on a local and international level (frequent trips to KSA and will be included + other countries). </li><li> Assist in any other capacity as when required. </li><li>Willing to work flexible hours when needed (some evenings and some weekends).<br><br></li></ul><strong>Requirements<br><br></strong><strong>Qualifications and Experience required:<br></strong><ul><li>Fresh graduate with a Bachelor’s Degree is required.</li><li>Professional experience working in college admission, higher education or sales is preferred.</li><li>Experience with effective management and use of CRM systems and other relational databases is preferred. <br><br></li></ul><strong>Skills and Competencies required:<br></strong><ul><li>Strong communication and relationship building skills with peers, leadership, and external constituents, including the business community.</li><li>Knowledge of industry best practices and emerging trends in information technology.</li><li>Ability to work independently and responsibly while managing numerous projects simultaneously.</li><li>Demonstrate leadership aligned with AUBH core values of integrity, engagement, excellence, and desire to make a difference.</li></ul>