Administrative Assistant.1011386
Job Description
Administrative Assistant is responsible for providing support services that includes various types of<br>communication, answering queries, scheduling visitors, coordination of mail pickup and delivery,<br>arranging courier services, scheduling meeting rooms, travel and accommodation booking and etc.<br>• Support all the activities including office management, implementation of procedures, process<br>management, records management and diary management<br>• Enhance and implement administrative systems as and when needed to increase efficiency<br>• Manage the Line Manager’s various projects and initiatives and follow through on issues in a timely<br>manner<br>• Review and summarize miscellaneous reports and documents; preparing background documents as<br>necessary<br>• Assist the Line Manager in preparing presentation materials<br>• Effective communications management of the Line Manager’s office and maintaining confidentiality<br>• Effectively design, maintain and update filing system and ensure protection, security and<br>confidentiality of all files, records and reports<br>• Responsible for heavy calendar management requiring interaction with both internal and external<br>executives, stakeholders, as well as consultants<br>• Arrange travel schedule and reservations for the Line Manager in coordination with the travel desk<br>• Manage all incoming mail and identify items that require priority attention of the Line Manager<br>• Receive and screen all communications for the Line Manager including telephone calls and e-mail<br>messages<br>• Prioritize, channelize, and facilitate communication from other business units<br>• Independently responding to letters and general correspondence of a routine nature.<br>• Organize and maintain the layout of the office and maintain the supplies<br>• Attending Management, other meetings and taking minutes, as directed<br>• Adhere to the University’s information security and confidentiality policies and procedures, and<br>report breaches or other security risks accordingly<br>• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed<br>• Perform any other tasks assigned by the Line Manager
