Administrative and Culture Assistant

Job Description

We’re looking for a passionate and motivated Administrative and Culture Assistant to join our growing team. We want a team player who is driven and willing to learn to accompany us on our mission of playing a vital role in the digital transformation sweeping the MENA region.

The Administration and Culture Assistant will be responsible for providing day-to-day administrative support to the company.

Who we are:

At ZenHR, delighting our customers is our passion! We are an award-winning cloud based HRMS that caters to the full HR value chain from the “acquire” stage to the “retire” stage. a group of young and passionate people who are dedicated to providing cutting-edge technology, continuously researching and implementing new HR trends that cater to the needs of employers in the MENA region. Despite the numerous obstacles that we face, we see them as possibilities. We understand that rather than making excuses for the existing status quo, we must challenge it. If you want to make a difference in the HR world, ZenHR is the place for you. Our people shape ZenHR’s culture, therefore our strategy and success are built on our employees. In our hiring process, we prioritize equal employment opportunities, diversity, women empowerment, and inclusion, ensuring that we attract and retain A-players from various backgrounds.

What we offer:

• Flexible working hours and remote/work-from-home option
• Health insurance coverage from day one at ZenHR
• Catered lunch served daily
• Access to online and in-person Mental Health sessions
• A Zen work atmosphere
• Great culture and amazing people to work with and learn from

The Job – HR Functional Support

What you’ll be doing:

Administration & Office Management:

• Managing the office in all areas.
• Welcome visitors and provide them with general support.
• Handling employee health insurance annual plan for all Jordan offices, editing employees’ list as well as negotiating contract renewal and payment terms in coordination with Finance and HR teams.
• Issuing/renewing the residency and visas for UAE and assisting in issuing business visas to KSA employees.
• Handling all communications (phone calls, emails and couriers) for the company.
• Preparing offers and purchase orders (office supplies, stationary, and all related company assets).
• Handling company assets, receiving and disseminating, upgrading and maintenance.
• Following up with suppliers and service providers.
• Handling employee travel arrangements (booking flights, hotels, transportation).
• Handling all procurement related issues and arranging all orders.
• Maintaining an effective filing system to manage, track, and store all communications (Emails, couriers, mails, and company official documents).
• Keep track of office maintenance.
• Tracking company Interns payments.
• Coordinating petty cash and reporting to Finance.
• In charge of the housekeeping staff attendance, performance and discipline.

Culture:

• In charge of bookings and reservations for company internal/external events and special meetings in coordination with the concerned parties.
• Strictly follow internal parking policy and record and track updates.
• Monitor the quality and quantity of daily lunch.
• Regularly updating content on screens at the office.
• Preparing employee anniversary gifts in a timely manner.

Who you are:

• Bachelor’s degree in any related field
• Knowledge of administrative and office management procedures
• Minimum 4 years of experience in Personnel and Office Administration
• Excellent English & Arabic Languages skills
• Report writing skills
• Excellent computer skills (good knowledge of MS applications)

This is an exciting opportunity to join a scaleup that already is a leader in the region. Learn more at: www.ZenHR.com.