Administration Assistant

Office & Administrative

United Arab Emirates 🇦🇪

October 2, 2023

Full Time

Job Description

The Company:ARANER Group of Companies constitute an innovative and multi-disciplinary business group with more than 25 years of experience in developing innovative cooling plants for the cooling industry. With several centers in Europe and the Middle East, ARANER can offer outstanding engineering designs for any cooling project. Our references show ARANER’s wide experience in implementing state-of-the-art cooling technologies on different projects regarding: District Cooling, Turbine Inlet Air Cooling, Thermal Energy Storage and Industrial Cooling.  Job Description:The role will require a range of tasks to be carried out, including providing administrative and accounting level-support, handling daily office operations, and managing HR-related issues for all regional offices, with a specific focus on the Arab-speaking territories. Administration:<ul><li>Reception – meetings and calls</li><li>General office management and administrative duties</li><li>Renewal of Trade License, Commercial Registration, SAGIA License, Import Code, Establishment Card, Company Vehicle Registrations, PO Box, Ejari, PRO cards, etc.</li><li>Order office supplies and research new deals and suppliers</li><li>Travel and visa arrangements (flights, hotel, car rental, visas, etc.)</li><li>Handle internet, mobile phone plans, car rental and apartment rental agreements</li><li>Maintain inventory of office supplies and merchandise</li><li>Manage office and employee equipment (laptops, printer, scanner, IT programs, etc.)</li><li>Translations and legalizations/attestations</li></ul> Human Resources:<ul><li>Maintain employee records (Iqama/visa, Eid/cpr, SCE, passport, etc.)</li><li>Handle insurances (health, travel, motor, etc.)</li><li>Manage PRO-related issues (visa, iqama, entry/exit permit, labour cards, Tawteen, Gosi, Qiwa, Muqeem, LMRA, etc.)</li><li>Salary/payroll calculations (WPS, Mudad, EOS, etc.)</li><li>Handle salary certificates, leave forms, employment certificates, etc.)</li><li>Recruitment – Job posting and Filter CV´s</li><li>Record employee leaves</li><li>Employee onboarding and offboarding</li><li>Coordination with Business Process Outsourcing partner or PRO for all activities.</li></ul> Accounting:<ul><li>Control of Petty Cash and Office Expense Forecast</li><li>Control of Credit Card/Debit Card/Prepaid Card Expenses</li><li>Record employee expense reports</li><li>Check and encode/submit supplier bills/tax invoices as per local tax regulations</li><li>Issue Tax Invoices and Credit Notes as per local tax regulations</li><li>Prepare supporting documents for tax filings and audits (FTA, ZATCA, NBR, etc.)</li><li>Coordinate with accountant for VAT, Withholding tax, Income tax, etc.</li><li>Coordination with Business Process Outsourcing partner or PRO for all activities.</li></ul>  Minimum Requirements (Please apply only if you fit these requirements):<ul><li>Currently inside the UAE</li><li>Fluency in Arabic and English</li><li>University Degree or similar Professional Qualifications</li><li>Administrative experience in GCC</li><li>Knowledge in bookkeeping</li><li>Good communication skills – Must be able to clearly express ideas</li><li>Proactive</li><li>Proficient in MS Office applications</li><li>Able to work under pressure and handle multiple tasks</li><li>Able to work independently with minimal supervision</li><li>High level of organizational skills with attention to details</li></ul> Preferred qualities:<ul><li>Administrative experience in Saudi Arabia</li><li>Knowledge of GCC Tax regulations (KSA, UAE, Bahrain, etc.)</li><li>Experience in using accounting software for bookkeeping</li><li>UAE Driver’s license</li></ul> Incorporation: ImmediateVisa: UAE Residence Visa to be sponsored by ARANER.

Administration Assistant

Job Description

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