Admin Assistant (UAE Nationals only)

IT & Network
United Arab Emirates 🇦🇪
November 24, 2023

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Job Description

JOB DESCRIPTION:

About Abbott:

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

  • Career development with an international company where you can grow the career you dream of.

  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

Nutrition

Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure®, Glucerna® and ZonePerfect® – to help get the nutrients they need to live their healthiest life.

ADMIN ASSISTANT

(Fixed term contract- 1 year)

Core Job Responsibilities:

Arrange hotel and flight bookings including entry visa applications

Maintains and manages calendar of the GM; including meeting and travel scheduling and domestic and international travel arrangements.

Handling teleconferences and video conferences for the GM

Processing Expense Reports

Preparing LPOs

Clearing of vendor invoices

Meeting and event planning and organization for the employees

Preparation of event sponsorship documentations for regional and international events for HCPs

Uses intermediate to advanced software skills to perform work assigned

Coordinates new employee office set-ups and onboarding

Track and update department leave balance & submit quarterly report to HR

Sending courier

Experience–

Any Graudate with 1-3 years experience as an Assistant with reputed organization

UAE Nationals only

Position Accountability / Scope:

Consistently interacts with high-level executives.

Intermediate to advanced knowledge and understanding of business processes and requirements

Frequently handles confidential or business-sensitive information

Maintains and manages calendar of the GM; including meeting and travel scheduling and domestic and international travel arrangements

Exhibits extraordinary attention to detail and critical thinking

Proactively identifies and resolves scheduling conflicts

Knowledge/Skills:

Knowledgeable in MS Office Applications, Outlook and OneConcur

Must have strong verbal and written communication, interpersonal, organizational and basic math skills.

Competencies:

Must be able to maintain a high degree of confidentiality and professionalism

Must be adept at handling multiple assignments

Ability to work in a highly diverse business environment

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

The salary for this role is between:

N/A

     

JOB FAMILY:Administrative Support

DIVISION:

LOCATION:United Arab Emirates > Dubai : Ubora Tower2

ADDITIONAL LOCATIONS:

WORK SHIFT:Standard

TRAVEL:Not specified

MEDICAL SURVEILLANCE:Not Applicable

SIGNIFICANT WORK ACTIVITIES:Not Applicable

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