Accounts Payable
Job Description
Company Description
Sofitel Al Khobar The Corniche
French luxury and local cuisine in the world’s most exciting city
The magnificent 5-star Sofitel Al Khobar the Corniche hotel is a triumph of contemporary architecture. Luxury is the key word for this hotel located in the heart of the vibrant city of Al-Khobar with its thriving business district and convention centre. By joining Sofitel, every chapter of your story is yours to write and together we can imagine tomorrow’s hospitality.
Job Description
To be responsible for the accurate, proper recording and management of all Creditors for the Hotel. To be
responsible for the Hotel debtors’ function: processing credit applications, invoicing, debt collection, AR
cashiering, reconciliations and month end requirements.
Accounts Payable Duties:
– Verify invoices for accuracy and authorizations. Make sure the approved purchase orders areattached and the invoices signed off by the relevant department head. Any concern on an invoice should be immediately brought to the attention of the Financial Controller.
– Ensure vendor information is up to date in A/P module.
– Ensure invoices processed in the A/P ledger are coded with appropriate supplier and general ledger account codes.
– In the case where there is an interface between the inventory system and the A/P ledger, ensure completeness and accuracy between all invoices received and the system data before importing into the General Ledger.
– Processed invoices need to be held in a file, in alphabetical order, for easy access when preparing payments.
– Responsible for the proper accounting of the Goods and Services Tax in the A/P Ledger.
– Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices.
– Prepare payment runs, strictly following vendor payment terms.
– The detailed payment run report from the accounting system is formally reconciled with the approved invoices and their purchase orders and submitted to 2 bank signatories for supervision before authorizing the payment run.
– Reconcile suppliers’ statement of account and follow-up for any missing invoices.
– Overseas payments are coordinated with the bank or available online facilities (ie: Amex online).
– Ensure all paid invoices are securely filed away (preferably by batch payment date). System generated remittance advices are attached to the paid invoices.
– At month end, carry out a reconciliation between inventory system ledger and Accounts Payable ledger to ensure the 2 ledgers agree.
– Prepare accruals journal to cover all outstanding purchase orders and goods or services received without an invoice, re-occurring expenses.
– Regularly monitor the A/P ageing report and follow-up on any credit notes/ missing invoices.
