Accounting Section Head

Job Description

• Manage Accounts Payable Including Customer Vendor Relations, check disbursements and payment scheduling.
• Manage the invoices and requisitions for goods and services.
• Manage the Preparation of the payment vouchers by Accountants and ensure proper recording of transactions into the general Ledger according to the approved chart of accounts.
• Verify the payment voucher documents before disburse the payments.
• Approve sending the payment vouchers documents to treasury to disburse the amount.
• Prepare Reports of vendor records and manage vendor contracts and balances.
• Approve the weekly payment list.
• Devise and Manage data archiving of the payment vouchers and contracts.
• Verify vendor accounts by reconciling vendors account in the accounting system.
• Track capital and project expenditures and payments and produce reports when needed.
• Track Processing of credit Notes, Debit Notes, Maintenance invoices and ensure proper entry into the accounting system then route for filing.
• Provide Historical Data Reporting of all vendor records.
• Monitor and audit cheques, issue cheques, issue payments for credit notes
• Ensure employee and salary information is accurate and up to date.
• Review and Submit Finalized monthly payroll file to Finance Manager for approval.
• Provide monthly and annual reporting for Payroll data as requested.
• Recommend Manpower budgets for approval in coordination with the HR Department.
• Monitor spending for adherence to budget, recommend variances.
• Manage monthly closing of financial records and posting of month end information; ensure accuracy of financial statements.
• Control all the entries posted by the accountants to ensure proper posting was made according to the prepared vouchers and to the approved chart of account
• Maintain general ledger reporting any discrepancies to the Finance Manager
• Maintain chart of accounts reporting any discrepancies to the Finance Manager
• Provide monthly reporting and related general ledger account reconciliations
• Participate in both internal and external audits Produce Ad hoc financial analysis.
• Guarantee high quality of internal administration, filing and traceability of all documents to ensure efficiency and effectiveness of the department for manual and electronic archiving.

Staff Management/Internal Processes:

• Recommend Hiring, Firing, train and evaluate employees to enhance their performance, talent

development, and distribution of work output and work effort.

• Prepare and manage employee shifting schedules, daily activities and distribution of work.
• Monitor and record daily the attendance records and ensure company policy is implemented.
• Prepare and submit the daily, weekly, monthly and annual reports as per section guidelines.
• Coordinate daily schedule of employee assignments and ensure performance meets SLAs.
• Resolve all employee personnel inquiries, conflicts and grievances.