Project Manager (Exhibitions & Conferences)

Job Description

<p>The role of the Project manager is to create a project strategy, project plan, set achievable and project budget, implement said strategies and coordinating the project team with a pipeline in order to achieve mentioned strategy and goals.</p><p>Furthermore, the role includes managing the project team, the project marketing, the project sales as well as developing markets and approaching possible exhibitors.</p><p><br></p><p>The position holder is responsible for</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Project strategy: </p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Creation of the event Format &amp; Features</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Analysis of previous shows and market trends through statistics and market research</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify contributors – exhibitors, sponsors, associations, governments, other organizations</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Setting of quantitative achievable</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Project plan: </p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Create and implementing pipeline &amp; timeline</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Creating and implementing budget</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Allocating quantitative achievable to individual team members</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Market research: </p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identifying contributors in their allocated regions</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Building database of possible contributors</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Researching contributors in database and estimate value of each contributor</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintaining database of contributors who actually participated in past events</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Sales &amp; Marketing: </p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Establishing contact with contributors in database through individual approach</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain contact with possible contributors through follow up</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Negotiation of terms of participation, sending of sales contracts, receiving signed &amp; stamped sales contracts</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Contacting and establishing participation contracts with previous contributors which have been acquired from the individual sales executive</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Operations: </p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Creation of an individual pipeline outlining the activities and workload of the individual sales executive in accordance with the paramount project pipeline and timeline</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Researching and visiting relevant exhibitions and shows in the sales executive’s allocated region</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Updating floor plan in regards of availability</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Team Management: </p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Tracking &amp; evaluation of performance of team members in accordance with achievable</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Conducting team meetings</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identifying training needs of team members</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Reporting: </p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Creation of weekly sales report</p><p>-&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Participating in weekly meetings to ensure achievable set by the exhibition manager are met</p><p>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Other duties as assigned by the position’s line manager and/or the company’s management</p><p><br></p><p><br></p><ul><li>5+ years of experience in Exhibitions &amp; Conferences Industry</li><li>Extensive experience as Project Manager preferably organizing event related to Investment/ Economy/ Business field/Real Estate</li><li>Excellent written skills and copy writing skills</li><li>Solid communication and presentation skills in English</li></ul>