Bid Manager (Buildings)

Job Description

<p>1<u>) Qualifications</u></p><p>Degree in engineering/Marketing qualified. Normally 10 – 15 years relevant experience.</p><p>Strong Bid Management Experience</p><p>Technical Content Writing Skills</p><p>Strong Commercial Acumen</p><p>Strategic thinker</p><p><br></p><p><br></p><p><u>2) Business Development</u></p><p>Ability to develop relationships with Directors, Project Managers and Clients.</p><p>Ability to turn knowledge and the understanding of sustainable business performance into effective action.</p><p>Develop network of contacts. Be ambassadors for the Company.</p><p><br></p><p><br></p><p><u>3) Project Role</u></p><p>End to End Bid process – Manage project bids which will include receiving invitation to tender documents and arranging for internal pre-bid meetings.</p><p>Develop winning proposals for strategic prospects</p><p>Prepare bottoms up calculations against % fees etc.</p><p>Review conditions of contract and prepare any qualifications to tender.</p><p>Prepare draft fee proposal and review with the Director for final approval and arrange for submission to the client.</p><p>Provide intelligence and market assessment reports updating on regional activities and competitors.</p><p>Develop and maintain in-depth client relations as well as looking at new initiatives to acquire new clients.</p><p>Arrange for internal monthly PSR meetings with Project Managers/ Department Heads to review and discuss progress, contractual issues, payment status, claims, variations on projects, planned expenditures, risks etc.</p><p>Liaise with Directors and Associate Directors for requirements on discipline, special client and specific projects presentations and assist with their preparation and formatting in PowerPoint.</p><p>Introducing and implementing of all necessary bid procedures, governance, and processes.</p><p>Maintain project information sheets and project information database.</p><p>Managing technical writings in the bid including formulating methodologies etc. with the inputs received from all technical teams</p><p>Negotiating with specialist suppliers and/or subconsultants</p><p>Act as a gate keeper for the business in terms of governance, process, branding etc.</p><p>Guide teams to prepare for client interviews and presentations</p><p><br></p><p><br></p><p><u>4) Company Role</u></p><p>Coordinate with department heads and obtain manning levels.</p><p>Risk tracking and management throughout the bid process</p><p>Follow up on the tenders submitted and receive feedback from the clients.</p><p>Negotiate and agree with the client on terms of Letter of Award or Consultancy Agreement. This may include such aspects as bonds, collateral warranties, payment terms, liability clauses etc.</p><p>Keep updated schedule of the contracts and their status.</p><p>Liaise with Project Managers/ Department Heads and issue payment requests to clients.</p><p>Keep records of the bonds issued and their status. Advise Financial Controller for collection of expired bonds from banks.</p><p>Oversee and assist a commercial department, formed by quantity surveyors, with any commercial issues that may arise at sites.</p><p>Ensure QA/QC procedures are properly implemented and maintained by the department.</p><p>Attend meetings with clients regularly.</p><p>Prepare conditions of construction contracts for client’s approval and negotiate them with contractors</p><p>Coordinate with other regional offices to share resources for delivery of large scale projects. Agree on internal trading arrangements for proper financial records.</p><p><br></p><p><br></p><p><u>5) Behavioural</u></p><p>Can consistently lead by example and act with integrity, impartiality and independence, applying sound personal judgment in all interactions. Effective communication skills with the ability to build relationships and mediate between people.</p><p><br></p><p><br></p><p><u>6) HSEQ Responsibilities</u></p><p>Understand, implement and follow WME HSEQ policies.</p><p>Implement and coordinate HSEQ procedures in your workplace.</p><p>Comply with local regulatory authority guidelines and laws pertaining to HSEQ.</p><p>Report any HSEQ incidents immediately to WME HSEQ Dept. and to legal authorities if required.</p><p><br></p><p><br></p><p><u>7) Competencies</u></p><p>Business Awareness</p><p>Problem Solving</p><p>Team Working</p><p>Building Relationships</p><p>Developing Self &amp; Others</p><p>Persuading and Influencing</p><p>Communicating and Presenting</p><p>Delivering Results</p><p>Improving Performance</p>