Admin & Facilities Associate
Job Description
<strong>About Foodics 🏢</strong><p><br></p>roudly “voted the best place to work” in 2021-2022, Foodics, one of the most promising SaaS companies in MENA, was founded in 2014 in KSA with headquarters in Riyadh and offices in the United Arab Emirates Jordan, Kuwait, Egypt, Pakistan, and the Netherlands.<p><br></p>FOODICS is the leading Restaurant-Tech company in MENA and a pioneer in the regional F&B industry. Foodics is currently undergoing rapid expansion across MENA, Pakistan, Africa and Asia, servicing over 20,000 brands , and has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners.<p><br></p>We provide a cloud-based point-of-sale SaaS ecosystem with tools that help F&B, and retail businesses start, track and grow. Our customers use Foodics to accept payments, track inventory, monitor sales, process orders, digitize menus, manage employees, create analytics and smart reports, provide secure cloud storage and enable the integration of third-party apps.<p><br></p>We pride ourselves on recognizing and retaining talent while promoting creativity and efficiency. We are constantly looking for people to help shape and be a part of our bright future!<p><br></p><strong>Our Purpose</strong>: To create a growth-accelerating platform that enables the restaurant ecosystem to achieve the most remarkable performance<p><br></p><strong>Our Vision:</strong> To be the most trusted one-stop-shop software & financial platform for restaurants<p><br></p><strong>Our Mission</strong>: to empower every person who contributes to the success of a restaurant business and provide finance to fuel its growth<p><br></p><strong>About The Role</strong><p><br></p>Hello all! We are hiring for an Admin & Facilities Associate to be part of the people & Culture team in UAE. In this role, you will act as the point of contact for all colleagues, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports, and organizing company records. Also, has working knowledge of office equipment and office management tools.<p><br></p><strong>If this opportunity excites you, hop on and apply now!</strong><p><br></p>Main tasks and responsibilities 💡<p><br></p><ul><li>Manage office supplies inventory and place orders</li><li>Organize and maintain an effective filing system for the facilities’ function and important and confidential company documents</li><li>Prepare reports and presentations with statistical data, as assigned, and expenses and office budgets reports </li><li>Manage office equipment, ensuring that it is well-maintained, clean, and safe to use, distribute and issue company-issued tools of the trade to employees and monitor office supplies, and consumables, and place orders when necessary</li><li>Store correspondence (e.g. letters, emails, and packages)</li><li>Manage all external providers e.g. security, maintenance provider(s), cleaning, air conditioning, etc</li><li>Manage travel arrangements – air ticket, hotel bookings, and visa processing of employees for official business trips</li><li>Ensure that company contracts (Tenancy, Trade License, etc.) are reviewed and renewed before expiration</li><li>Coordinate office activities and operations to secure efficiency and compliance to the company’s policies and procedures</li><li>Ensure that utility bills are settled on time to avoid inconvenience in the workplace</li><li>Attend to all employee inquiries involving to Admin or HR-related concerns</li><li>Responsible for security matters including alarms, access controls systems, CCTV</li></ul><p><br></p><em><strong>Important Hashtags</strong>: #HighVolumeofCalls #UseofComputer #LongScreenTime #MayRequireMobility </em><p><br></p><strong>Only shortlisted candidates will be contacted by Foodics Talent Acquisition team, personal data collected will be used for recruitment purposes only.</strong><p><br></p><strong>Requirements</strong><p><br></p><ul><li>BA in business administration or other relevant fields </li><li>Proved skills in managing high volume of administrative tasks with efficiency and accuracy </li><li>Knowledge of basic reporting and finance principles</li><li>Good level of command over MS Office applications specially Excel </li><li>Excellent verbal and written communication skills- English and Arabic </li><li>Excellent organizing and planning skills</li><li>Previous experience in reservations and bookings is a plus</li><li>Fresh graduates are welcome to apply!</li></ul><p><br></p><strong>Benefits</strong><p><br></p><strong>We believe you will love working at foodics! </strong><p><br></p><ul><li>We offer a people-focused culture that fosters inclusion, diversity, innovation, and a flexible work setup: remote, in-office, and hybrid models</li><li>We are a performance-based company that offers 30 calendar days of vacation, 30 days of work from anywhere, career advancement opportunities, and lucrative compensation, including bonuses and shares potential</li><li>We value learning and will help you with personal development, from constant exposure to new challenges and an annual learning stipend to regular internal and external training. You will enjoy numerous learning and career development opportunities in a hyper-growth environment. </li><li>This is an excellent opportunity to grow and work with some of the most talented people in the industry, a team of more than 30 different nationalities, and hired in more than 14 countries and locations globally! </li><li>And you will be part of an environment that offers challenging goals, autonomy, and mentoring and creates incredible opportunities for you and the company</li></ul><p><br></p><strong>Disclaimer: here at Foodics, we don’t just accept differences – we celebrate them, we support them, and we thrive on them for the benefit of our colleagues, our products, and our community. All employment is decided based on qualifications, merit, and business need. Foodics is proud to be an equal opportunity workplace and affirmative action employer.</strong>
