Executive Assistant

Job Description

• Greet visitors and direct them to the appropriate departments or individuals
• Managing the daily/weekly/monthly agenda and arrange new meetings and appointments
• Answer telephones and respond to inquiries via telephone or email
• Book meeting rooms, set up conference calls and take messages and minutes during meetings
• Perform administrative tasks, including filing and photocopying
• Write emails, memos and letters
• Manage database entry and client files.
• Check frequently the levels of office supplies and place appropriate orders
• Organize and distribute messages to the managers
• Make and confirm travel arrangements
• Prepare and mail outgoing correspondence
• Maintain confidential department files/records
• Perform routine bookkeeping tasks
• Undertake occasional receptionist duties if needed

Skills

• Effective communication and inter-personal skills
• Excellent follow up skills.
• Good numerical skills and an understanding of statistics.
• Good analytical and reporting skills
• Problem-solving skills.
• Team working skills.
• Able to demonstrate rational judgement, and identify key decision drivers.