Admin Assistant

Job Description

• Provide administrative support to the GM or the relevant functional manager and their subordinates in general 
• Provides secretarial and administrative support to the department function for the typing, preparation, and compilation of reports and proposals. 
• Develops and maintains the filing system for the company. 
• Prepares the stationary request and ensures regular availability of stationary. 
• Follows-up on the on the issued and pending invoices, expenses, advances and other related minor accounting issues and communicates to the Finance Function for approval. 
• Maintains and updates a telephone list of the technical staff’s numbers and allocates them whenever needed. 
• Undertakes all the logistics to facilitate the transportation of the technical staff to the customer site. 
• Undertakes the assigned call handling duties (as described in the Call Handler’s job description).  
• Handles travel logistics for team members. 
• Submit required reports regularly and per request.
• Responds to client inquiries, referring them to the appropriate concerned person. 
• Immediate feedback for the assigned tasks results. 

Skills

• Excellent organizational skills 
• Very good communication, interpersonal and negotiation skills. 
• Good relationship building and excellent team player. 
• Good analytical skills. 
• Excellent command of English