Manager – Aircraft Procurement & Contracts

Job Description

To manage the procurement and delivery of high-value supplies, services and operations associated with categories comprising aircraft cabin solutions, line/retrofit engineering and/or aircraft maintenance.

 
KEY RESPONSIBILITIES

 
Procurement Systems Planning & Implementation: 

• Builds and maintains constructive working relationships across different organizational levels/ functions, and continuously partakes in disseminating best procurement practices in the business.
• Evaluates and mitigates all areas of commercial risk exposure by formulating suitable procurement strategies/models.
• Collaborates with end user and support teams to establish, sufficiently early, periodic master programmes of procurement, and facilitates with resource planning, task assignment and performance accomplishment in the Section.
• Develops and agrees case-specific procurement plans with in-house end user teams/support teams before starting the purchase process associated with each procurement; and monitors activity/performance against such plans, keeping in-house stakeholders regularly apprised with progress and exceptions.

Sourcing of Vendors: 

• Fosters and maintains successful working relationships with corporate level decision-makers in vendor (and potential vendor) organizations to secure continuity of supplies, services and operations competitively and in a manner that sustain the business’s cost, scope, quality and delivery expectations.
• Remains apprised of real-time market trends through effective relationships with vendors and independent market experts.

Selection of Vendors: 

• Develops appropriate tendering strategies for procuring different types of supplies, services, and operations.
• Conducts the selection process by working with end user/support teams to secure all necessary documentation, including scopes/specifications, terms/conditions, and pricing schedules, and conducts/manages the compilation and issuance of RFP/RFQ documentation to shortlisted vendors. 

Adjudication of Vendor Submissions: 

• Develops negotiation strategies and drives negotiations with corporate decision-makers, et al, in vendor organizations to achieve expected outcomes.
• Analyses submissions for commercial compliance, cost competitiveness (including initial outlay and WLCC), and prepares/delivers accurate, well-organized and sufficiently detailed appraisal reports to facilitate informed decision-making relating to contract award.

Award of Vendor Contracts: 

• Engages in the development of suitable contract forms and bespoke terms/conditions, including with in-house counsel, at appropriate states in the procurement cycle.
• Compiles and arranges ratification of contract documents/orders with the successful vendor.

Post-Contract Administration

• Partakes in kick-off meetings with vendors, and steers proceedings to ‘set the scene’ for the successful outcome of procurements.
• Oversees vendor performance against the terms of their contracts.
• Spearheads the evaluation and negotiation of change notices/change orders and makes informed recommendations in writing for approving/rejecting the same.
• Evaluates claims made by appointed vendors and prepares defences to such claims.
• Negotiates the amicable settlement of claims and disputes with vendors while mitigating any costs and expenses incurred by the business.

Qualifications

MINIMUM QUALIFICATIONS / EXPERIENCE/ KNOWLEDGE / SKILLS

 
Minimum Qualification 

• Bachelor’s degree or diploma
• Preference is a graduate in engineering, purchasing, supply chain management or equivalent with several years structured experience gained in strategic procurement environments. 

Experience 

• Preferred No. of Years (with Relevant Degree) – 10
• Preferred No. of Years (without Relevant Degree) – 15
• Preference for experience in senior positions of responsibility in the aviation sector, or with government, utility, or other intelligent-client organizations
• Demonstrates a strong track record in successfully transforming procurement operations and in having managed commercial teams, creating a culture of continuous improvement.

Knowledge / Skills 

•  MCIPS, CEng or equivalent, plus working knowledge of a popular package of procurement software.
• PMP®, PRINCE 2® or equivalent certification preferred.

 
CORE COMPETENCIES

• Customer Focus
• Team work
• Effective Communication
• Personal Accountability & Commitment to achieve
• Business Acumen
• Resilience and Flexibility (Can do attitude)
• Strategic Thinking
• Business Acumen
• Inspiring & Developing Others
• Decision Making

 
ISR Requirements
Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day to day business operations.