Tendering Officer
Job Description
Requirements
- Identifying procurement needs: This involves working with various departments within the organization to identify their procurement needs and requirements.
- Developing procurement strategies: Based on the identified needs, the procurement and tendering specialist develops strategies to procure the goods and services required by the organization.
- Preparing tender documents: The specialist prepares tender documents that outline the requirements and specifications of the goods or services to be procured.
- Issuing tenders: The specialist issues the tender documents to potential suppliers, inviting them to submit bids.
- Managing tender process: The specialist manages the tender process, answering questions from potential suppliers and ensuring that all bids are received and evaluated fairly.
- Evaluating bids: The specialist evaluates the bids received from potential suppliers based on a set of criteria and makes recommendations to the organization on the most suitable supplier.
- Negotiating contracts: Once a supplier has been selected, the specialist negotiates the contract terms and conditions, including price, delivery dates, and payment terms.
- Managing supplier relationships: The specialist manages the ongoing relationship with the selected supplier, ensuring that they meet the requirements of the contract and that any issues are resolved quickly and efficiently.
- Ensuring compliance: The specialist ensures that all procurement and tendering activities are conducted in accordance with legal and regulatory requirements.
- Reporting: The specialist provides regular reports to management on procurement and tendering activities, including progress reports and financial reports.
