Administrative Assistant

Job Description

Job Description:

We are looking for an Admin / Office Executive to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Admin assitant duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees.

Responsibilities:

· Schedule meetings and appointments

· Organize the office layout and order stationery and equipment

· Maintain the office condition and arrange necessary repairs

· Partner with the senior management to update and maintain office policies as necessary

· Organize office operations and procedures

· Coordinate with IT department on all office equipment

· Ensure that all items are invoiced and paid on time

· Manage contract and price negotiations with office vendors, service providers and office lease

Skills

Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (Computers, laptop and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills