Executive Secretary
Job Description
<strong><u>About The Role</u></strong><p><br></p>We are looking for <strong>an Executive Secretary </strong>to facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the office of the Principal/Head of School. Maintain high quality communication from and within the Principal’s office and liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office . You will also be the point of contact for correspondences with the Educational Authorities i.e., Central Board of Secondary Education and the Sharjah Private Education Authority.<p><br></p><strong> Responsibilities: </strong><p><br></p><ul><li> Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values. </li><li> Maintain high-quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents, and representatives of the GEMS Corporate Office. </li><li> Generate and process daily office e-mails, telephone calls and faxes </li><li> Perform a wide variety of general secretarial duties, including maintaining accurate and detailed records, databases, and filing systems. </li><li> Maintain the Principal’s appointment calendar as well as all her professional communication and public relations needs. </li><li> Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly, and annual reports as required. </li><li> Review and update all documentation, calendars and all school-related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students. </li><li> Liaise with all school secretaries regarding students, parents, faculty and staff. </li><li> Assist in the organizing of school events and facilitates the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively. </li><li> Coordinate personnel needs regarding attendance and reporting, employee files, annual reports, and other school reports as needed. </li><li> Provide high-quality reception and hospitality for the Principal’s visitors and those seeking to communicate with the Principal. </li><li> Ensure the GEMS policies, procedures, and codes of conduct are followed at all times. </li><li> Initiate effort and energy beyond the typical work day, where the tasks require additional commitment. </li><li> Attends staff meetings and serves on committees as required. </li><li> Performs other duties as requested/directed by the Principal. </li></ul><p><br></p><strong><u>About Your Benefits</u></strong><p><br></p>An attractive remuneration package is on offer to the successful candidate including tax-free salary, airfare, medical cover, 45 days of annual leave and tuition fee concession.<p><br></p>If you meet these criteria, are enthusiastic about working in an educational environment then we would welcome your application.<p><br></p><strong><u>About GEMS</u></strong><p><br></p>Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.<p><br></p><strong><u>About The School</u></strong><p><br></p>GEMS Millennium School, Sharjah, is a day-boarding school located in the heart of Sharjah School Zone offering an enriched CBSE curriculum since 2010 and the widest range of after-school activities spanning the performing arts, arts and crafts, innovation, technology and sports. The school is known for an unmistakable culture of excellence, extraordinary care, and possibilities. The emphasis is on deep, personalized learning at a pace that is tailored to the student, within a vibrant campus that promotes possibilities. Taught by the finest educators in spacious, well-equipped classrooms and state-of-the-art facilities, the school ensures a climate of innovation and critical thinking in a safe and happy learning environment. Students learn to think critically, collaborate with peers, and use creativity to solve unique challenges as they discover their passion and purpose in school.<p><br></p>To learn more please visit http://www.gemsmillenniumschool-sharjah.com/<p><br></p><strong><u>About Application Process</u></strong><p><br></p>If you meet the criteria and you are enthusiastic about the role, we would welcome your application.<p><br></p>To complete the application you would need the following document(s):<p><br></p><ul><li> Resume/CV</li><li> Passport-size photograph</li></ul><p><br></p>In line with the UAE’s Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.<p><br></p>Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.
