Administrative Assistant

Job Description

OVERVIEW

Role Puropose

• Manages and makes travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
• Acts as a primary point of contact for both internal and external constituencies on all matters pertaining to the office of the Director.

KEY ACCOUNTABILITIES & ACTIVITIES

Key Responsibilities

• Serves as the primary point of initial contact on any matter directed to the Director; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
• Receives, screens, evaluates, and determines appropriate response to all written correspondence received and independently formulates and disseminates written responses and appropriate.
• Ensures that there is a continuity of administrative support to the Director and manages their leaves ensuring adequate coverage at all times.
• Scheduling meetings and travel
• Answering calls and correspondences
• Ensuring deadlines are met
• Acting as a liaison between other professionals in the office

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge Skills and Experience

• Recent and relevant office management experience (with references) OR recent college graduate with an emphasis in business administration or related field along with ability to successfully complete/pass job-related assessments.
• Ability to work with limited supervision
• Analytical skills to understand and apply research and statistics in report writing and decision-making
• Organizational skills to manage records and data, and meet deadlines
• Advanced computer skills and experience with specific software and web-based systems, such as those used for personnel management, report writing and project management

Qualifications

• Minimum bachelor’s degree in business administration or other related field.