Receptionist

Job Description

• Prepares and handles Quotations, LPO, Tender Docs, Business letter, police & other permits.
• Answer telephone calls and take messages or forward calls
• Schedule and confirm appointments and maintain calendars
• Greet and welcome customers, clients, and other visitors
• Check visitors in and direct or escort them to specific destinations
• Inform other employees of visitors’ arrivals or cancellations
• Copy, file, and maintain paper or electronic documents.
• Handle incoming and outgoing mail and email, invoices and other documents.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Supports team by performing tasks related to organization and strong communication.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Following up with clients/ sub-contractors / site team.