Programme Associate (Coordination) (SC6 – Aden)

Job Description

JOB PURPOSE

To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.

Background information

Identity management is a core component of the design and implementation of effective and efficient Programme activities, this includes the processes of beneficiary identification, registration, and beneficiary data update, up to ensuring the readiness of quality data for enrolment and prioritization when needed.

Accountabilities

The registration field coordinator associate will technically and administratively report to the Head of Registration & Registry unit manager at Aden area office level. At this level, the incumbent is expected to lead, demonstrate responsibility and initiative to respond independently to projects’ activities at field level with minimum guidance and effectively coordinate with the cooperating partners field activities’ during updating / collection of individuals’ and households’ information as per the operational requirements.

The incumbent will be responsible for the following:

• Coordinate and work closely with authorities, cooperating partners, and internal affiliated business units to ensure registration, beneficiary data update and targeting activities are carried out in harmonization across all involved stakeholders.
• Lead the inclusion of registration and targeting activities, scope of work, and budget in the field level agreements FLAs with cooperating partners.
• Supervise technical support and assist in the development and implementation of various activities and processes within the specific scope of work supporting & alignment with wider registration policies and guidelines.
•  Deliver specialized project coordination support to defined registration locations to ensure that the various registration and targeting activities are performed within the established objectives following WFP’s policies and procedures.

• Within the explicit area of responsibility, prepare a range of reports and data analysis (e.g. Field assessment reports, registration progresses, resource utilization, risk management tracking reports) and highlight trends/issues ensuring deliverables adhere to corporate standards and data quality control.
• Ensure and/or perform accurate, timely recording of data within the precise technical area of work (e.g. lesson learnt r, progress reports and key performance indicators) and consistency of information presented to all stakeholders.
• Lead and Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Oversee and/or review the work of other registration staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines. 
• Perform other related duties as assigned.

Results Expected:

• WFP staff at Aden Area Office and field offices including external stakeholders involved in registration and targeting phases are adequately aligned in project objectives and given guidance on relevant business procedures on registry management. 
• Field activities are well coordinated and results in smooth registration processes.
• A full set of documentation (SOP, mapping business processes, project guidelines, communication materials etc..) that defines the approach, methodologies and tools being used for registration are well implemented.

Critical Success Factors:

• Understanding and applies basic principles of engagement with different stakeholders and government counterparts at the national or local level.
• Demonstrates ability to identify key variables and contextual factors that affects registration and targeting challenges throughout the data lifecycle to inform quality programme design based in specific criteria’s indicators.
• Good knowledge and practical experience in use of information technology tools for the reporting, graphics, and visualizations.

Skills

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate (university degree in Information Technology, Social Science, statistics, computer science, project management, finance, and economics) is desirable. 

Language: Proficiency (read/ write/ speak) in English & Arabic

Experience: Minimum Six years of experience in the overall related responsibilities.

Desired Experience

• Extensive experiences in project management and activities coordination is an advance.
• Demonstrated high level of professionalism and an ability to work independently and in high pressure situations under tight deadlines.
• Excellent inter-personal communication skills including experience of coordinating different team members.
• Proven and demonstrated broad knowledge of and ability to utilize principles, methods, techniques.