Reception/admin Assistant

Job Description

Our company is hiring for an administrative assistant / receptionist.

Responsibilities for administrative assistant / receptionist

• Perform inventory, prepare order list, stock and distribute
• Distribute incoming faxes and transmit outgoing faxes
• Maintain/troubleshoot office equipment
• Coordinate and respond to facility inquires and liaison with vendors
• Organize and maintain schedule of meetings and other spreadsheet data
• Manage the Accounts Payable in coordination with Minneapolis receptionist
• Ensure clients, candidates and other visitors experience a professional, welcoming and friendly reception, both in person and on the phone
• Assist with scheduling and organizing meetings, including the production of documentation and the arranging of catering as needed
• Ensure office supplies are regularly audited and replenished as required
• Manage all posts, couriers, security lists and building access requests

Skills

• 1+ year of Administrative and Customer experience in an Office environment
• Ability to work with multiple business groups with diverse needs external vendors (building management, equipment providers)
• Assist with induction of new starters and liaising with HR & IT teams
• Support the office management team with preparation of documents, agendas and detailed reports for internal and external meetings