Humanitarian Affairs Assistant- Field Coordination and Access

Job Description

Background
The United Nations Office for the Coordination of Humanitarian Affairs (OCHA) in Yemen facilitates humanitarian action across the county. OCHA mobilizes and coordinates principled humanitarian response in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies, advocates the rights of people in need, supports emergency preparedness and response, and facilitates sustainable solutions for vulnerable people adversely affected by conflict and natural disasters. OCHA supports the work of the Humanitarian Country Team (HCT), the Inter-Cluster Coordination Mechanism (ICCM) national authorities and other humanitarian partners including NGOs in Yemen.

The national Humanitarian Affairs Assistant-Field coordination and access (G5) will be based in Sana’a with frequent field missions. S/he will be a member of the Access Unit with responsibilities in supporting coordination activities in the Sana’a. He/she will have a key role in managing information, coordinating partners and liaising with partners. Under the direct supervision, direction and guidance of the Deputy Head of Office, the Humanitarian Affairs Assistant is working as an integral part of the organization’s team. The incumbent will ensure maximum professionalism and add capacity in supporting the implementation of OCHA Yemen work plan.

OCHA Yemen strives to foster a diverse and inclusive work environment. Female candidates are strongly encouraged to apply for this position.

Position Purpose
The Humanitarian Affairs Assistant- Field Coordination and access (G5) will be based in Sana’a with frequent field missions to different Governorates and areas of concern. S/he will be a member of the OCHA Yemen Office with a key role in supporting OCHA Access unit, field coordination, coordination and other activities
Duties and Responsibilities
Under the Supervision of the Deputy Head of Office, the Humanitarian Affairs Assistant- Field Coordination and access will be responsible for the following duties: 
 

      1. Provide Access support to ensure accomplishment of following tasks

• Classifies and cleans access incident data on a weekly basis while also participating in monthly access analysis meetings. 
• Monitors, analyses and reports on humanitarian developments, with focus on humanitarian access, operational response and constraints.
• Support organizing and preparing studies on humanitarian, emergency relief and related issues and consolidates inputs from field offices.
• Assists in the production of humanitarian access products related to the AMRF.
• Provides support to technical assistance and other field missions, e.g. inter-agency missions and deploys as gap filling in hubs.
• Contributes to the preparation of various written reports, documents and communications for the field coordination and access units.
• Appropriate monitoring and reporting mechanisms; provides information and advice on issues related to the AMRF.
• Participates in work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters.
• Assist the Deputy Head of Office in engagement with relevant actors on humanitarian access and field operations issues, including advocacy and negotiations with all relevant actors (e.g. government, armed groups, communities, etc.).
• Assist capacity building activities for national NGOs

       2. Build strategic partnership through maintaining a functioning network of contacts

• Maintains a network of local contacts among key stakeholders, including non-government authorities and the humanitarian community.
• Establishes and maintains contacts with humanitarian actors, including local NGOs UN agencies, nongovernmental organizations, and OCHA hubs.

      3. The incumbent performs other duties within their functional profile as deemed necessary for the 

efficient functioning of the Office and the Organization.

Competencies
Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility 

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies 

Thematic Area Name Definition
Business Direction & Strategy Negotiation and Influence Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations.
Business Management Communications

Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Business Management Project Management Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals.

Digital & Innovation

Data analysis

Ability to extract, analyses and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making.

VI. Keywords

• Professionalism
• Communication
• Teamwork 
• Planning and organizing
   

Required Skills and Experience

 Education:

• Secondary education is required.
• A university degree in Political or Social Science, Law, International studies, or other related fields. or equivalent will be given due consideration, but it is not a requirement

Experience:

• A minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) in the field of social, political, and economic experience is required at the national and/or international level.
• Familiarity and good knowledge of social, political, and economic conditions in the region is desirable. 
• Relevant experience in working with an UN agency or other humanitarian agency is desirable.
• Proven abilities in data collection, compilation, analysis and reporting with ability to write in a clear and concise manner and effective oral communication is desirable.
• Proven skills in facilitating meetings and reporting are desirable.
• Excellent command of Office suite applications (Word, Excel, Access, PowerPoint) and virtual platforms (MS Teams, Zoom, WEBEX) is desirable.
• Proven skills and experience in dealing with interactive online dashboards and compilation of humanitarian access analysis is desirable.

Language Requirements:

• Fluency in written and spoken English and Arabic is required

Important Note: 

Candidates found suitable and not selected for the announced duty station, may be selected for other similar positions at the same level grade and with similar job descriptions, experience, and educational requirements in any of the following duty stations: Sana’a, Aden, Hodeida, Ibb, Saada, Marib, Mukalla Hajjah, Al Jowf, Al Baida, Taiz, Al Turbah and Mukha

Applicant information about UNOCHA rosters
Note: UNOCHA reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNOCHA at the same grade level and with similar job description, experience and educational requirements.

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