Administrative Assistant to Plant Manager

Business & Product Management
Tunisia 🇹🇳
October 2, 2023

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Job Description

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

We are looking for a responsible Administrative Assistant for our Tunisia Plant Manager, to perform a variety of administrative and clerical tasks. 

Responsibilities

  • Answer Plant Manager’s phone calls

  • Organize and schedule Plant Manager’s appointments

  • Manage Plant Manager’s calendars

  • Plan meetings and take detailed minutes

  • Write and distribute email, correspondence memos, letters, faxes and forms as needed

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Update and maintain office policies and procedures

  • Order office supplies as needed

  • Maintain Plant Manager’s contact lists

  • Book travel arrangements, reservations, meetings, etc. ..

  • Submit and reconcile expense reports

  • Provide general support to employees as needed

  • Act as the point of contact between Plant Manager and various stakeholders

  • Liaise with employees to handle requests and queries from senior management

Requirements and skills

  • NO prior experience needed

  • Baccalaureate degree as a minimum (high school degree)

  • Certificate (from a language institute) or Diploma (University license) in Business English (Anglais des Affaires)

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment, like printers and fax machines (ability to learn and adapt)

  • Proficiency in Office 365 (Outlook, Teams, Excel, PowerPoint, etc. )

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills in Arabic, French and English

  • Strong organizational skills with the ability to multi-task

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please send an e-mail to Americas_TTA@baxter.com and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice
Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

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