Office Assistant (Temp)
Job Description
About the job Office Assistant (Temp)
Our client is a renowned French luxury perfume, cosmetics, and skincare company. We are looking for a temporart Office Assistant role for 6-9 months.
Responsibilities:
Office Assistant to General Manager
- Handling, Arranging and Checking GMs calendar
- Prepare and submit T&E
- Prepare letters/documents needed
- Ordering items as GM needs
- Coordinate on her behalf of the meetings that needed her presence/attendance
- Preparing and emailing Guerlain invitations to retailers, VIPs
- Answering on her behalf some queries needed
Admin
- Ordering Office supplies monthly ordering
- Checking of Pantry supplies
- Serves coffee/tea/water to guests
- Answer the phone and direct calls to the correct offices
- Receiving and dispatching deliveries (Aramex, DHL, Logistics)
- Preparing the Custom clearance documents and coordinating with Al Tayer and Danzas for Custom Clearance (2019 and 2020)
- Maintain and update database of staff, VIPs, Clients and Retailers
- Medical insurance additions and deletions (BUPA)
- Keeping track of meeting rooms booking
- Assist in completing some of the requirements for trade license renewal
- Coordinating with service providers as required (such as cleaners, maintenance and IT)
- Assisting the team as required
- Coordinating with Mailroom for deliveries of gifts/products to influencers, clients, retailers
- Preparing letters/documents as requested
- Managing the Office Warehouse
- Send email/WA messages to them on update about office, reports, events, FYI
- Ordering any items needed in the office
- Give gifts to new comers
Local Market
Travel
- Coordinate and assist for travel arrangements (Visa, Hotel Booking).
- Booking all the logistics (travels/cars/hotels/PCR Tests/Marhaba) for VIP visitors
Qualifications:
- Proven or similar work experience supporting company executive and team
- Excellent coordination skills
- Must have excellent english communication
- Must be presentable
Location: Dubai Design District
Timings: Monday to Friday | 09.00 AM to 06.00 PM
