Admin Specialist

Job Description

Job Description

Quant is seeking an Admin Officer that can efficiently handle administrative duties in the operations department, which includes supporting certain procedures in numerous business units.

The nature of the role is engaging and interactive and from it, the Admin Officer will gain rewarding exposure and experience. As it will include overseeing numerous technologies, work and communication with staff across departments alongside external stakeholders, as well as executing business procedures, among other functions.

Requirements

Academic Prerequisites:

Diploma or Bachelor’s degree in Business Administration, Business Management, or any related field.

Personal Skills/Qualities:

1.      Organized

2.      Detail oriented

3.      Critical thinker

4.      Strong social and interpersonal skills

5.      Aptitude to work in a diverse environment

6.      Early bird (morning person)

7.      Resilient

Skills Required:

1.      Full proficiency in English and Arabic

2.      Proficient in Microsoft office and G-Suite

3.      Exposure to Zoho One and Slack

4.      Preferably familiar with IT sector

Company Preferences:

1.      Can handle large and diverse workloads

2.      Prior experience as an office assistant or office administrator

3.      Owns an automobile and driving license

4.      Social character and interactive with teams

5.      Under 30 years old

Saudi

Summarized Job Responsibilities:

1.      Coordinate for activities of the department and assist the staff by performing administrative functions.

2.      Assist in maintaining, executing and archiving operational procedures and records accordingly across units in the department.

3.      Assist in maintaining office equipment and inventory orders and supplies as needed.

4.      Oversee certain coordination and correspondence with internal and external individuals/organizations.

5.      Maintain and organize calendar agendas, company resources and events as needed.

6.      Develop and update company documentation, such as forms, office policies, and procedures, etc.

7.      Assist in developing reports required by units in the department.

8.      Prepare travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets.

9.      Coordinate for building and maintenance issues for general repairs.

10. Performs other responsibilities associated with this position as may be appropriate.